Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
DEPARTMENT FOR INFRASTRUCTURE
CLARENCE COURT,10-18 ADELAIDE STREET
BELFAST
BT28GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UKN06
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfI TRAM - Supply, Delivery and Installation of 4 No Static Hot Boxes
Reference number: CfT 4999381
II.1.2) Main CPV code
44000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
DfI TRAM has a requirement for the supply, delivery and installation of 4 No kerosene heated Static Hot Box
bulk asphalt containers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
167 435.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department require 4 hot boxes for the storage of bitmac which is a vital road surfacing material. The use of static hot boxes avoid time and resources being wasted by staff driving to and from the quarry each day
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-028461
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Proteus Equipment Limited
02087313
Bury
UK
NUTS: UKN
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
N.D. Brown Ltd
01471913
Wolverhampton
UK
NUTS: UKN
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 167 435.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Open procedure was discontinued as no suitable bids were received. As permitted by Reg 32(2)(a) of the Public Contracts Regulations 2015 the Contracting Authority moved to the negotiated procedure without prior publication. All Economic Operators that passed the Selection Stage of the Open procedure were invited to take part in the negotiated procedure which resulted in contracts being awarded to two Contractors in order to fulfil the requirement in full.
The overall Contract award value is split between the 2 Contractors as follows
Proteus Equipment Limited £128,535.00
ND Brown Ltd £38,900.00
Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
18/01/2024