Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Jisc
05747339
4 Portwall Lane
Bristol
BS1 6NB
UK
Contact person: Clare Nurton
Telephone: +44 3003002212
E-mail: procurement@jisc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.jisc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/87175
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76962&B=JISC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76962&B=JISC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Preservation Systems DPS
Reference number: Proc2306
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions.
Institutions generate, consume and keep enormous amounts of Digital Information (“Data”). In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable. Digital preservation is a relatively complex process requiring significant storage and processing power. This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48160000
48170000
48219300
48613000
48628000
48710000
48730000
48731000
48732000
48780000
48781000
48782000
48783000
72317000
72514100
72611000
72910000
92512000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase value for money and technically sound Digital Preservation systems. The DPS will enable new
Suppliers who meet the requirements to join the DPS throughout the lifetime of the service.
To ensure maximum benefit for its customers, Jisc will enforce a number of technical entry requirements that any Supplier must fulfil before joining DPS. These are detailed fully in the Request to Participate document and include:
Integrity and Authenticity:
The system must precisely record and manage the integrity and authenticity of the digital content and metadata it holds. It must use an appropriate mechanism to verify that digital content has not accidentally or maliciously been changed over time and utilise metadata to record any actions enacted on the content.
Data Model:
The system should have a comprehensive data model that enables the complex structure of digital objects to be captured on ingest and accurately represented over time as they are managed and preserved.
Exit Strategy:
The system must provide a clear exit strategy to other systems, without vendor lock in. This must ensure that the inevitable migration to a future digital preservation system is possible. It should also minimise the effort and risk involved in such a migration.
Authenticity:
The system must enable authentic digital content and metadata to be ingested.
File Characteristics:
The system must enable authentic digital content and metadata to be ingested.
Replication and Storage Management:
The system must support replication and storage management. The system should have the ability to store multiple copies of ingested digital content on different storage systems in different geographical locations.
Preservation Actions:
The system should enable preservation actions that fulfil preservation plans designed to mitigate identified preservation risks.
Management of Digital Content and Metadata:
The system must support the management of digital content and metadata over time.
Discovery:
The system must enable the controlled discovery of, and access to, digital content and metadata.
Training and support:
The system must provide appropriate training, support and help for users.
The scope of the DPS and institutions eligible to use it are shown in the additional information section and fully detailed in the Request to Participate document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend the service a further 2 (two) years in annual increments. The maximum term of the DPS is 5 (five) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/02/2029
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The scope of the DPS covers purchases by Jisc Services Ltd, Jisc and its members. It also covers purchases by Higher Education institutions, Further Education and Specialist Colleges and Research Council establishments in the UK, and by any other organisations connected to the Janet network, including Local Authorities, Regional Broadband Consortia, or other bodies whose core purpose is the support or advancement of further or higher education or of research.
The services are also available for use by any National Research and Education Network(NREN) and the community it serves where the NREN has either a direct connection to Janet or the NREN is a member at any time during the period of this framework of the consortium that operates GÉANT. GÉANT is the pan-European research and education network that interconnects Europe’s NRENs. A list of members of the GÉANT consortium (GÉANT Partners)may be found at the URL below. GÉANT may also use this framework. As HEAnet, the NREN of the Republic of Ireland, is connected both to Janet and is a member of the GÉANT consortium, the framework is available for use by HEAnet, its subsidiaries, member institutions and customers to include schools serviced by the HEAnet school’s network.
Many of the above organisations are members of higher and further education purchasing consortia. These consortia are independent organisations that provide a wide range of collaborative purchase agreements to their member institutions. Any member of one of these consortia will be eligible to purchase from this DPS by virtue of its membership, as will members of any other similar purchasing consortium in higher or further education that might be formed during the lifetime of the DPS.
Membership lists for existing higher and further education purchasing consortia may be found at:
https://www.lupc.ac.uk/member-list
https://www.supc.ac.uk/about-us/our-members/our-members
http://www.nwupc.ac.uk/our-members
http://www.neupc.ac.uk/our-members
http://www.hepcw.ac.uk/members/
http://www.apuc-scot.ac.uk/#!/members
http://www.geant.net/About/Pages/home.aspx
https://www.heanet.ie/who-we-are/our-clients
VI.4) Procedures for review
VI.4.1) Review body
Jisc
4 Portwall Lane
Bristol
BS1 6NB
UK
E-mail: procurement@jisc.ac.uk
VI.5) Date of dispatch of this notice
19/01/2024