Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bournemouth Churches Housing Association
The Factory 14 Alder Hills
Poole
BH12 4AS
UK
Contact person: Brendan Trobe
E-mail: btrobe@pfh.co.uk
NUTS: UKJ
Internet address(es)
Main address: https://www.bcha.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing
I.4) Type of the contracting authority
Other: Charitable registered society under the Co-operative and Community Benefit Societies Act 2014
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Management Software for a Housing and Care Provider
Reference number: PfHCon/00000563
II.1.2) Main CPV code
48400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Bournemouth Churches Housing Association is seeking a supplier of modern a finance system to enable it to effectively manages its purchasing and finances. The system should utilise the latest cloud hosted technology and be web-based, accessible from a modern browser. The high level requirements are:1. Fully compliant with industry best practices, including retention of documents and data storage under the Data Protection Act and GDPR,2. Offers a multi-entity accounting platform with intercompany posting, comprehensive auditing facilities, and interfaces with Microsoft 365 for Single Sign-On (SSO),3. Features a budgeting and forecasting module, along with invoice processing, purchase order workflow, and bank reconciliation capabilities,4. Provides financial forecasting, incorporates OCR Invoice processing (or similar technology) for automated invoice handling,5. Allows users to query data and create new reports using a report builder tool.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48440000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
The high level requirements are:1. Fully compliant with industry best practices, including retention of documents and data storage under the Data Protection Act and GDPR,2. Offers a multi-entity accounting platform with intercompany posting, comprehensive auditing facilities, and interfaces with Microsoft 365 for Single Sign-On (SSO),3. Features a budgeting and forecasting module, along with invoice processing, purchase order workflow, and bank reconciliation capabilities,4. Provides financial forecasting, incorporates OCR Invoice processing (or similar technology) for automated invoice handling,5. Allows users to query data and create new reports using a report builder tool.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-023634
Section V: Award of contract
Contract No: 2023/S 000-023634
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
iplicit Limited
124 City Road, London, EC1V 2NX
London
UK
NUTS: UKK24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 213 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
London
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
22/01/2024