Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Manor Estates Housing Association Limited
5 New Mart Place
Edinburgh
EH14 1RW
UK
Telephone: +44 08000938823
E-mail: info@manorestates.org.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.manorestates.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
R&M and Voids
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
To carry out All-Trades reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within The Association stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
To carry out void repairs to properties at various sites and locations within The Association stock. The works are as may be required from time to time during the Contract Period by the Contract Administrator or his representatives. All-Trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler and house clearance/cleaning, etc
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
822 066.15
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
UKM72
II.2.4) Description of the procurement
Manor Estates Housing Association (MEHA) are seeking bids from contractors to service the R&M and Voids service. MEHA strives to achieve value for money in all its activities including reactive and void repairs, out of hours (OOH) service and may include Medical Adaptations, Kitchen and Bathroom Renewals.
The Contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.
Work will be to the approximate number of units as listed below and in the attached address lists and any other properties that come under The Association management or ownership.
1094 properties in total 1078 in the City of Edinburgh and 16 in Fife
185 Common Area Block, 458 owners, 3 Community Buildings and 1 Office.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Interview (if selected)
/ Weighting: 20%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see attached ITT for all information.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-034947
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Novus Property Solutions Ltd
3a Inchmuir Road, Whitehill Industrial Estate, Bathgate, West Lothian
Bathgate
EH48 2EP
UK
Telephone: +44 1782598000
Fax: +44 1782598101
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 822 066.15
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please ensure that you fully read and comprehensively understand the requirements of the submission and the associated attached documents.
The ITT, SPD, Quality and pricing schedules must be completed and returned along with the other associated forms as outlined in the documents.
(SC Ref:755939)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
23/01/2024