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Summary

OCID:: ocds-h6vhtk-0433de
Published by:: Bolton Council
Authority ID:: AA23900
Publication date:: 24 January 2024
Deadline date:: 22 February 2024
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Event Security and Stewarding

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Bolton Council

3rd Floor Bolton Town Hall, Victoria Square

Bolton

BL1 1RU

Contact person: Mrs Sarah Atherton

Telephone: +44 0

E-mail: sarah.atherton@bolton.gov.uk

NUTS: UKD3

Internet address(es)

Main address: http://www.bolton.gov.uk/

Address of the buyer profile: http://www.bolton.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.the-chest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.the-chest.org.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC001 - Event Supplies & Services Flexible Purchasing System (FPS)

Reference number: DN708183

II.1.2) Main CPV code

79952000

II.1.3) Type of contract

Services

II.1.4) Short description

The Borough Council of Bolton (“the Authority”) is prepared to receive tenders to be included on the Flexible Purchasing System for Event Supplies and Services which will be subject to the information, specification and tender package enclosed.

The required Events Supplies and Services Framework Agreement has been divided into the following 11 Lots:

Lot 1: Event security and stewarding

Lot 2: First aid

Lot 3: Large Temporary Structures/Marquees

Lot 4: Small Temporary Structures/Marquees

Lot 5: Staging and risers

Lot 6: Sound and PA

Lot 7: Lighting and projections

Lot 8: Barriers, fencing and trackway

Lot 9: Generators and distribution

Lot 10: Toilets, sanitary and plumbing

Lot 11: Event Crew

II.1.5) Estimated total value

Value excluding VAT: 1 042 800.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Event Security and Stewarding

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Event Security and Stewarding

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 35

Quality criterion: Social Value / Weighting: 20

Price / Weighting: 45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: First Aid, Medical Provision

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

First Aid, Medical Provision

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3: Large Temporary Structures/Marquees

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Large Temporary Structures/Marquees

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4 - Small Temporary Structures/Marquees

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Small Temporary Structures/Marquees

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 5: Staging and Risers

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Staging and Risers

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 6 - Sound & PA

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Sound & PA

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 7 - Lighting & Projections

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Lighting & Projections

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Lot 8 - Barriers, Fencing and Trackway

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Barriers, Fencing and Trackway

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Lot 9 - Generators and distribution

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Generators and distribution

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Lot 10 - Toilets, Sanitary, Plumbing

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Toilets, Sanitary, Plumbing

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 15/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Lot 11 - Event Crew

II.2.2) Additional CPV code(s)

79952000

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Event Crew

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End: 14/04/2026

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/02/2024

Local time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 22/02/2024

Local time: 16:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Bolton Council

Town Hall, Victoria Square

Bolton

BL1 1RU

VI.5) Date of dispatch of this notice

23/01/2024

Coding

Commodity categories

ID	Title	Parent category
79952000	Event services	Exhibition, fair and congress organisation services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: sarah.atherton@bolton.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

TC001 - Event Supplies & Services Flexible Purchasing System (FPS)

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds