Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Falkirk Council
Falkirk Stadium, 4 Stadium Way
Falkirk
FK2 9EE
UK
Telephone: +44 1324504950
E-mail: ianw.paterson@falkirk.gov.uk
NUTS: UKM76
Internet address(es)
Main address: http://www.falkirk.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Term Maintenance Contract for Maintenance & Repair of Emergency Lighting to Various Falkirk Council Properties
Reference number: TMC-8664
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: -
(a) The pre planned inspection, servicing, and maintenance of emergency lighting systems to occur twice per year, comprising one 1-hour test and one 3-hour test six months apart.
(b) The monthly testing of emergency lighting systems. (NB this is only a provisional requirement which may or may not be required and will be confirmed before commencement of the contract).
(c) Ad hoc repairs and works to emergency lighting systems as may be required from time to time on a schedule of rates/ daywork basis.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKM76
II.2.4) Description of the procurement
This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: -
(a) The pre planned inspection, servicing, and maintenance of emergency lighting systems to occur twice per year, comprising one 1-hour test and one 3-hour test six months apart.
(b) The monthly testing of emergency lighting systems. (NB this is only a provisional requirement which may or may not be required and will be confirmed before commencement of the contract).
(c) Ad hoc repairs and works to emergency lighting systems as may be required from time to time on a schedule of rates/ daywork basis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This contract will be subject to an option to extend for a further 12 months if it is in the interests of Falkirk Council to do so.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/03/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756149.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As stated in the procurement documents.
(SC Ref:756149)
VI.4) Procedures for review
VI.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace
Sheriff Court House, Main Street, Camelon
Falkirk
FK1 4AR
UK
E-mail: falkirk@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
25/01/2024