Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
UK
Telephone: +44 454102222
E-mail: supplier@crowncommercial.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/crown-commercial-service
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tyres, Glass & Telematics
Reference number: RM6353
II.1.2) Main CPV code
34000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Crown Commercial Service, as the Authority, intends to put in place an agreement for the provision of Tyres, Glass & Telematics for use by the UK central Government and wider public sector organisations. These bodies include, but are not limited to, central Government departments and their agencies, non departmental public bodies, devolved administrations, NHS bodies, local authorities, police, voluntary sector, charities and private sector organisations procuring on behalf of these bodies.
This framework will replace the current RM6142 Supply of tyres, glass and fast fit solutions Framework Agreement. This agreement will also include vehicle telematics solutions in a dedicated lot, by incorporating the RM6315 Vehicle Telematics framework agreement.
II.1.5) Estimated total value
Value excluding VAT:
355 650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: Lot 1
II.2.1) Title
Supply and fit of tyres and associated products and services for Blue Light (emergency services) customers
II.2.2) Additional CPV code(s)
34350000
34351000
34351100
34352000
34352100
34352200
34352300
34411200
34913100
34913200
50000000
50100000
50110000
50111000
50111100
50111110
50112000
50112200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is a single supplier lot, for UK nationwide coverage for the supply, fit and management of tyres and associated products and services to individual Blue Light Buyers. The Supplier is required to supply a full range of premium brand, commercially available tyres (including homologated tyres) required by Blue Light Buyers, as well as associated products and services such as the maintenance and replacement of tyre valves.
The Supplier will offer a range of fitting services to suit the Buyer’s requirements including at their own network of depots, mobile fitting and a 24/7 emergency call out service.
The Supplier may offer additional vehicle parts, products and services including but not limited to items such as wiper blades, bulbs and vehicle servicing.
Lot No: Lot 2
II.2.1) Title
Supply, fit and management of tyres and associated products and services
II.2.2) Additional CPV code(s)
34350000
34351000
34351100
34352000
34352100
34352200
34352300
34411200
34913100
34913200
50000000
50100000
50110000
50111000
50111100
50111110
50112000
50112200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot will supply, fit, repair and provide management of tyres and associated products and services on a regional or national basis. Suppliers are required to supply a range of commercially available tyres required by Public Sector Buyers.
Suppliers may offer tyre management solutions to the Buyer on a contracted or non-contracted basis. This may include, but is not limited to Pay As You Go Contracts and Fixed Cost Contracts (for example Pence per Kilometre (PPK) or Pence per Vehicle (PPV)).
The Supplier may offer additional vehicle products and services such as wiper blades, bulbs and vehicle servicing.
Lot No: Lot 3
II.2.1) Title
Supply, fit and repair of Glass and associated products and services
II.2.2) Additional CPV code(s)
14820000
50112000
50112120
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Suppliers appointed to this lot will supply, fit and repair glass and provide associated services and products on a regional or national basis. For the avoidance of doubt, this may include any glass product which can be fitted to a vehicle, including but not limited to windscreens, rear windscreens, and side windows, in addition to security glass for emergency vehicles. The Suppliers may also supply complementary services including, but not limited to, minor bodywork repairs.
Lot No: Lot 4
II.2.1) Title
Supply of vehicle telematics hardware, software and associated products
II.2.2) Additional CPV code(s)
32441000
32441300
50111000
64226000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Suppliers will provide vehicle telematics hardware and software solutions for vehicles, including the provision of products and services such as
● Telematics data extraction solutions
● In-cab devices such as monitors, cameras and dashcams
● External cameras and CCTV
● Video Recorders and Incident Data Recorders
● Vehicle Trackers
● Driver and risk management solutions such as driver ID and driver benchmarking
Suppliers may offer supply only and supply and fit solutions. Devices may be
a) Hired or leased with a monthly price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, the monthly service charge, and all other products and services required by the Customer and stated in the Call-Off Contract;
b) Purchased outright, with or without an additional monthly price per vehicle for the services required during the contract term by the Customer and stated in the Call-Off Contract.
II.3) Estimated date of publication of contract notice:
08/01/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
This Prior Information Notice is to signal an intention to commence market engagement with those within the Vehicle Tyres, Glass and Telematics markets.
Crown Commercial Service intends to hold market engagement sessions with
industry experts and suppliers interested in potentially bidding for the resulting framework contract on Thursday 7th March 2024 in Liverpool. If you are interested in attending a market engagement session please express your interest by emailing rm6353@crowncommercial.gov.uk .
Further details will be provided to you. As well as discussing the new Framework, we will also have time to discuss the new Transforming Public Procurement regulations. Information on this can be found in this link.
Your email must clearly state: the name of your organisation, and contact details for 22/12/2023, 08:41 Tyres, Glass & Telematics - Contracts Finder https://www.contractsfinder.service.gov.uk/Notice/a9eb91f0-56a0-4d17-833f-a2bcb13a7ac2 4/6 the individual(s) who will participating in the market engagement.Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
The value in II.1.5 is an indicative value over 8 years.
The date in II.3) is the estimated date of publication, please refer to the CCS website page https://www.crowncommercial.gov.uk/agreements/upcoming for updates and monitor Find A Tender Service for the publication of the contract notice.
The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.
[The bidder may be awarded a contract but shall not enter into any call off contracts with buyers until they are able to demonstrate to CCS that they meet the technical requirements prescribed by the Cyber Essentials Scheme for services under and in connection with this procurement.]
The service that arise from this framework will involve the supplier holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL/SENSITIVE. Bidders will be required to implement their solution in accordance with the RM6353 Schedule,
"Security Requirement and Plan", to meet RM6353 requirements.
This will be released at the ITT stage.
VI.5) Date of dispatch of this notice
25/01/2024