Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Staffordshire County Council
Tipping Street
STAFFORD
ST162DH
UK
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Maintenance and Bodywork Repairs of Fleet Vehicles
Reference number: IA3246
II.1.2) Main CPV code
50110000
II.1.3) Type of contract
Services
II.1.4) Short description
County Fleet Care is the Vehicle Procurement & Maintenance Department within Staffordshire County Council and from an office and workshop complex on the Beacon Business Park, Weston Road, Stafford operates a mixed fleet of 250 Vehicles and 150 Plant Items, vehicles can include large goods vehicles, light commercial vehicles, welfare buses, minibuses and cars.
Normal Collection/Delivery times are Monday to Friday 08:00hrs to 16:00hrs, however in some circumstances service may be required outside of these hours, but these will be pre-agreed.
The contractor should be a member of the Vehicle Builders and Repairers Association (VBRA) or equivalent.
The contractor should be approved by major insurance providers for Vehicle Accident Repairs.
Please note this is a Single Supplier Framework.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50112100
50112110
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3246.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2024
End:
31/05/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for a further 2 x 12 month to 31st May 2027 and 31st May 2028
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Member of the Vehicle Builders and Repairers Association (VBRA) or equivalent.
Staff working on this contract must provide evidence of IMI level 3 diploma in vehicle accident repair body competence or equivalent.
The contractor should be approved by major insurance providers for Vehicle Accident Repairs.
PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/02/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Stafford
UK
VI.5) Date of dispatch of this notice
25/01/2024