Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
UK
Contact person: Mr Martin Trim
Telephone: +44 2088635611
E-mail: Martin.Trim@harrow.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.harrow.gov.uk
Address of the buyer profile: http://www.harrow.gov.uk
I.1) Name and addresses
London Borough of Barnet
2 Bristol Avenue, Colindale
London
NW9 4EW
UK
E-mail: procurement@barnet.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.barnetsourcing.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral Print and Postage Services Framework 2.0 (Elections and Electoral Registration) for The London Borough of Harrow & The London Borough of Barnet
Reference number: DN668971
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Harrow and the London Borough of Barnet has put in place a joint Framework Agreement for the provision of Print and Postage Services for Electoral Services (Elections and Electoral Registration). Period of framework: 8 January 2024 to 7 January 2027 with an optional extension clause of 12 months in periods at the discretion of the Council.
The framework includes:
Lot 1 Elections Print and Post
Lot 2 Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
Lot 3 Innovation, New Ways of Working and Ad Hoc Activity
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 963 200.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Elections Print and Post
II.2.2) Additional CPV code(s)
22000000
79000000
II.2.3) Place of performance
NUTS code:
UKI71
UKI74
II.2.4) Description of the procurement
Poll cards, postal voter packs, ballot papers, election count stationery. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
II.2.5) Award criteria
Quality criterion: Social Value
/ Weighting: 10
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
II.2.2) Additional CPV code(s)
22000000
79000000
II.2.3) Place of performance
NUTS code:
UKI71
UKI74
II.2.4) Description of the procurement
Electoral registration print and postage, annual canvas print and postage requirements, absent voter identifier refresher print and postage, Individual Electoral Registration (IER). Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
II.2.5) Award criteria
Quality criterion: Social Value
/ Weighting: 10
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Innovation, New Ways of Working and Ad Hoc Activity
II.2.2) Additional CPV code(s)
22000000
79000000
II.2.3) Place of performance
NUTS code:
UKI71
UKI74
II.2.4) Description of the procurement
Examples of the activity within Lot 3 are detailed within the Specification document. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.
II.2.5) Award criteria
Quality criterion: Social Value
/ Weighting: 10
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022861
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Title: Elections Print and Post
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 031 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Statutory Registration, Annual Canvass, Household Notification Letters (HNL)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 731 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Innovation, New Ways of Working and Ad Hoc Activity
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Segro Park, 160 Bidder Street, Canning Town
London
E16 4ST
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Civica Election Services Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park Heaton Lane
Stockport
SK4 2HD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
UK
VI.4.2) Body responsible for mediation procedures
The London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
UK
E-mail: procurement@harrow.gov.uk
VI.5) Date of dispatch of this notice
25/01/2024