Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Royal Armouries
Armouries Drive
Leeds
LS10 1LT
UK
Contact person: Katia Giovannini
Telephone: +44 1132201946
E-mail: procurement@armouries.org.uk
NUTS: UKE42
Internet address(es)
Main address: https://royalarmouries.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://neupc.delta-esourcing.com/tenders/UK-title/K2QJ9CSJCQ
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Non-Departmental Public Body (NDPB) sponsored by the Department for Culture, Media and Sport
I.5) Main activity
Other: National Museum of Arms and Armour
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Horse shows provision for Public Events 2024-26 Royal Armouries Leeds
Reference number: RA-0206
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
The Royal Armouries Museum has a requirement to procure the provision of Horse Shows as from summer 2024
II.1.5) Estimated total value
Value excluding VAT:
192 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
Theatre and combat demonstrations in general, and equestrian events in particular, are part of Royal Armouries DNA. In the 1970s and 1980s the first Head of Interpretation of the Leeds museum, John Waller, was instrumental in the revival of modern jousting. The Royal Armouries has a 30-year history of delivering superlative jousting events. In the eyes of the international modern jousting community and the public the Armouries is proud to be regarded as the home of modern jousting in the UK. Our Easter International Joust is a flagship event, and regularly feature in regional, national and international
As such, our jousts and equestrian events are also key to our Audience Development Framework, and to that framework’s strategic ambition to drive visitor numbers and deepen visitor engagement with our Collection, and its themes and stories. For that reason these events have to strike a balance between highly entertaining theatre, absolutely compelling sport, and meticulous historical accuracy.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
130 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/03/2024
Local time: 17:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Year 2026
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./K2QJ9CSJCQ</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/K2QJ9CSJCQ" target="_blank">https://www.delta-esourcing.com/respond/K2QJ9CSJCQ</a>
GO Reference: GO-2024126-PRO-25054634
VI.4) Procedures for review
VI.4.1) Review body
Royal Armouries Board of Trustees
Armouries Drive
Leeds
LS10 1LT
UK
Telephone: +44 1132201916
E-mail: procurement@armouries.org.uk
VI.5) Date of dispatch of this notice
26/01/2024