Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
RC000645
Edgbaston
BIRMINGHAM
B152TT
UK
Contact person: Sarah Randle
E-mail: s.l.randle@bham.ac.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.birmingham.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Variation No 1 IT Asset Management and Associated products listed in ORD5145470-1
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement of IT asset management solutions
There are three elements to this:
• IT Asset Management (ITAM) solution which includes Hardware Asset Management (HAM)
• Software Asset Management (SAM)
• Discovery tool
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
.01
GBP/ Highest offer:
542 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
An exercise was completed to determine how to source the IT Asset Management Solution and the the direct model was preferred over a reseller option.
ServiceNow was determined to be the supplier to fully meet the requirements.
There is an existing contract with an expiry date of 31 July 2025 and the ITAM will be aligned with the existing contract with a co-termination date
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An exercise was completed to determine how to source the IT Asset Management Solution and the the direct model was preferred over a reseller option.
ServiceNow was determined to be the supplier to fully meet the requirements.
There is an existing contract with an expiry date of 31 July 2025 and the ITAM will be aligned with the existing contract with a co-termination date
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The decision to choose ServiceNow is because it is the sole comprehensive source for our requirements
ServiceNow allows us to monitor the usage of Software-as-a-service (SAAS) applications which is a capability not seen by other products.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/12/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ServiceNow UK Limited
06299382
Staines Upon Thames
UK
NUTS: UKI75
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
.01
GBP
/ Highest offer:
542 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The University of Birmingham
Edgbaston
Birmingham
B15 2TT
UK
VI.5) Date of dispatch of this notice
26/01/2024