Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
UK
Telephone: +44 3000676000
E-mail: procurement@forestryandland.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://forestryandland.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FLS-0072-C Timber Haulage 2024
Reference number: FLS-0072-C
II.1.2) Main CPV code
60180000
II.1.3) Type of contract
Services
II.1.4) Short description
FLS has a requirement to place a contract with external Service Providers for the provision of Timber Haulage.
FLS requires the haulage of small round wood timber from its North, Central, East and West regions to various mills across the UK in order to fulfil delivered-in requirement of some of the lots of the Small Round Wood Long-term contracts (SRW LTCs) where the customers have opted for delivered-in service. These customers are not at liberty to opt out over the term of the SRW LTC.
This contract shall cover delivered-in requirements to various customer mills across Scotland. The costs associated with the delivered-in element of this contract shall be passed on to the respective SRW LTCs customers that opted in for the service at cost without mark-up. As a result, there may be need to share pricing information including open book breakdown to the respective SRW LTC customers and the suppliers will be made aware of this within the tender documents.
In addition to fulfilling the delivered-in requirement of the SRW LTC, the contract will also provide for in-wood haulage for Central region, and occasional ad-hoc timber haulage within the regions.
In order to align with our Timber Sales Contract, this contract will run for an initial period of 4 years and 11 months, commencing 01 May 2024 with option to extend for a further 5 years.
II.1.5) Estimated total value
Value excluding VAT:
32 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Moray & Aberdeenshire (West Fraser)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
10 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
North Region (West Fraser)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from North Region to our Customer - West Fraser in Inverness and occasional ad-hoc timber haulage within the region.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lochaber (West Fraser)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from Lochaber area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
1 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Tay (RWE)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from Tay area to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
II.2.5) Award criteria
Criteria below:
Quality criterion: 40
/ Weighting: Quality
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
2 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Moray & Aberdeenshire (RWE)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
4 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Central Region (Egger)
II.2.2) Additional CPV code(s)
77300000
60180000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
National
II.2.4) Description of the procurement
Haulage of small round wood timber from Central Region to our Customer - Egger (UK) in Cumnock and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the Region.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
6 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Cowal & Trossachs (In-wood)
II.2.2) Additional CPV code(s)
60180000
77300000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Work to cover Forestry and Land Scotland (FLS) In-wood timber movement within the Cowal & Trossachs area as well as ad-hoc Timber Haulage within the area.
II.2.5) Award criteria
Criteria below:
Quality criterion: 40
/ Weighting: Quality
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
5 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 59
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 5 years at FLS discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to "FLS-0072-C ITT" document and other other documents within the PCS-tender project
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019405
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/07/2024
IV.2.7) Conditions for opening of tenders
Date:
05/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
01/12/2033
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidder's Training Event
Interested bidders are encouraged to attend the Aligned Tender Training Webinar organised in collaboration with Supplier Development Programme (SDP).
Time/Date: 2pm Tuesday 6th February 2024
Venue - Virtual
Webinar Registration Link: https://www.sdpscotland.co.uk/events/forestry-and-land-scotland-aligned-tender-training-for-timber-haulage-tender-1635/
Grounds for Exclusion:
Capacity:
Bidders must not bid for lots that take them beyond their stated capacity. If a bidder bids beyond their stated capacity, they will be removed from the tender completely.
Insurance:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 5,000,000 GBP
Employer’s Liability Insurance = in accordance with any legal obligations for the time being in force (this is set at a minimum of 5,000,000 GBP at the time of setting up this tender).
Real Living Wage:
Bidders must commit to pay at least Real Living Wage to staff and sub-contractors that will be involved in the contract if successful.
Prompt Payment:
Bidders must commit to pay subcontractors at all stages (including contractor to sub-contractor and sub-contractor to sub-contractor) of the supply chain within a maximum of 30 days from the receipt of a valid invoice
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25860. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors that are successfully awarded Lot(s) on this contract shall commit to fulfil Community Benefits as detailed within the Tender Documents
(SC Ref:753918)
VI.4) Procedures for review
VI.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595
supreme.courts@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
26/01/2024