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Summary

OCID:: ocds-h6vhtk-04351b
Published by:: University of the West of England
Authority ID:: AA20965
Publication date:: 28 January 2024
Deadline date:: 26 February 2024
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Summer Turnaround Cleaning - Student VillageTypically, student contracts run between 40 – 45 weeks depending on location. However, extensions to 52 weeks are offered on most sites. During the summer vacation period (June – September) all areas of accommodation are given a ‘Deep Clean’, both within the properties and in communal areas.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

University of the West of England

Frenchay Campus, Coldharbour Lane

Bristol

BS16 1QY

E-mail: purchasing@uwe.ac.uk

NUTS: UKK11

Internet address(es)

Main address: http://www.uwe.ac.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/he/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/he/aspx/Home

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

001/2024T Student Accommodation Cleaning

Reference number: UWE/001/2024T

II.1.2) Main CPV code

90911100

II.1.3) Type of contract

Services

II.1.4) Short description

The University is inviting expressions of interest and Bids from Tenderers in response to the Find a Tender Service Contract Notice for the End of Tenancy, Conference Cleaning and Term Time Cleaning Requirements within Student Accommodation.The University wishes to offer the opportunity for all sizes of cleaning businesses to tender. Performance will be monitored at the end of each period of activity to confirm continuation of the contract into subsequent years. This procurement opportunity is divided into 8 lots as specified below:1 Student Village - Summer Turnaround Cleaning2 Wallscourt Park - Summer Turnaround Cleaning3 Glenside + The Hollies - Summer Turnaround Cleaning4 Purdown View - Summer Turnaround Cleaning5 All Student Accommodation (As Above) - Summer Conference Cleaning6 All Student Accommodation (As Above) - Routine Cleaning7 All Student Accommodation (As Above) - Block Cleaning8 All Student Accommodation (As Above) + Wright Way - Adhoc Cleaning

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Student Village - Summer Turnaround Cleaning

II.2.2) Additional CPV code(s)

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

June 2024 to May 2026 (an initial term of 24 months) with the option to extend for two additional periods of 12 months each.For avoidance of doubt, the maximum duration of this contract, including permitted extensions will be four years from the contract commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 2

II.2.1) Title

Wallscourt Park - Summer Turnaround Cleaning

II.2.2) Additional CPV code(s)

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

II.2.4) Description of the procurement

Summer Turnaround Cleaning - Wallscourt Park Typically, student contracts run between 40 – 45 weeks depending on location. However, extensions to 52 weeks are offered on most sites. During the summer vacation period (June – September) all areas of accommodation are given a ‘Deep Clean’, both within the properties and in communal areas.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 3

II.2.1) Title

Glenside + The Hollies - Summer Turnaround Cleaning

II.2.2) Additional CPV code(s)

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

Bristol

II.2.4) Description of the procurement

Summer Turnaround Cleaning - Glenside + The HolliesTypically, student contracts run between 40 – 45 weeks depending on location. However, extensions to 52 weeks are offered on most sites. During the summer vacation period (June – September) all areas of accommodation are given a ‘Deep Clean’, both within the properties and in communal areas.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 10/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 4

II.2.1) Title

Purdown View - Summer Turnaround Cleaning

II.2.2) Additional CPV code(s)

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

Bristol

II.2.4) Description of the procurement

Summer Turnaround Cleaning - Purdown ViewTypically, student contracts run between 40 – 45 weeks depending on location. However, extensions to 52 weeks are offered on most sites. During the summer vacation period (June – September) all areas of accommodation are given a ‘Deep Clean’, both within the properties and in communal areas.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 5

II.2.1) Title

Summer Conference Cleaning

II.2.2) Additional CPV code(s)

90910000

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

Bristol

II.2.4) Description of the procurement

Summer Conference Cleaning The University runs residential conferences, summer schools, bed & breakfast and student contract extensions in the accommodation during this time. The requirements for this include;• Make-up service at the beginning of conference season.• Daily and weekly maid services for when guests are in residence. • Turnarounds between bookings. • Final Departure cleans following the end of the conference period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 6

II.2.1) Title

Routine Cleaning

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

II.2.4) Description of the procurement

Routine Cleaning During the Student Contract Period (September – June), 52 Townhouse Kitchens in Wallscourt Park and a proportion ( approx. 48) Kitchens in the Student Village (location to be determined year on year) are provided with a Weekly Clean in order to support the students maintain acceptable cleanliness and hygiene standards within the property.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2023

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 7

II.2.1) Title

Block Cleaning

II.2.2) Additional CPV code(s)

90910000

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

Bristol

II.2.4) Description of the procurement

Block Cleaning All Accommodation blocks require weekly cleaning including all pavilion and reception areas, communal spaces such as toilets, lifts and stairwells during Student Contract Period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 8

II.2.1) Title

Adhoc Cleaning

II.2.2) Additional CPV code(s)

90910000

90911100

II.2.3) Place of performance

NUTS code:

UKK11

Main site or place of performance:

Bristol

II.2.4) Description of the procurement

Adhoc Cleaning During the Student Contract Period (September – June) some students vacate the property before the end of contract date, these rooms will need to be cleaned ready for new occupancy.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2024

End: 31/05/2026

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/02/2024

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 26/02/2024

Local time: 14:00

Place:

Bristol

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

The primary customer(s) of this contract is UWE Bristol. However, this contract may also be used by any local authority in the South West region of England, a list of which is detailed within the tender opportunity athttps://swcouncils.gov.uk/list-of-local-authorities/It may also be used by the Avon and Somerset Constabulary, the Avon Fire and rescue service, the West of England Combined Authority, Bristol University, the University of Bath, and NHS trusts in the Bristol area, a list of which can be found athttps://www.nbt.nhs.uk/bristol-weston-nhs-purchasing-consortiumAnd other Universities as listed here: NWUPChttps://www.nwupc.ac.uk/our-membersAPUChttp://www.apuc-scot.ac.uk/#!/membersHEPCWhttp://www.hepcw.ac.uk/about-us-2/LUPChttp://www.lupc.ac.uk/member-listNEUPChttp://www.neupc.ac.uk/who-are-our-membersSUPChttps://www.supc.ac.uk/about-us/our-members/our-members

VI.4) Procedures for review

VI.4.1) Review body

University of the West of England

Frenchay Campus, Coldharbour Lane

Bristol

BS16 1QY

E-mail: purchasing@uwe.ac.uk

Internet address(es)

URL: http://www.uwe.ac.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

26/01/2024

Coding

Commodity categories

ID	Title	Parent category
90911100	Accommodation cleaning services	Accommodation, building and window cleaning services
90910000	Cleaning services	Cleaning and sanitation services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: purchasing@uwe.ac.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

001/2024T Student Accommodation Cleaning

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria