Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
UK
Contact person: Alyson
Telephone: +44 1656655555
E-mail: alyson.howe@south-wales.police.uk
NUTS: UKL
Internet address(es)
Main address: https://etenderwales.bravosolution.co.uk/
Address of the buyer profile: https://etenderwales.bravosolution.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Vehicle Service, Maintenance and Mechanical Repair Services
Reference number: JCPS0016
II.1.2) Main CPV code
50111000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Vehicle Service, Maintenance and Mechanical Repair Services
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Western - Major Unit Repair and Replacement
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Western - All Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mid Glam - Major Unit Repair and Replacement
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services (the “Services”) to support their current Force service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Mid Glam - All Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Cardiff Vale - Major Unit Repair and Replacement
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Cardiff Vale - All Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor Premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Gwent - Major Unit Repair and Replacement
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premsies
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Gwent - All Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Contractor premises
II.2.4) Description of the procurement
The Police and Crime Commissioners for South Wales and Gwent require the provision of Vehicle Service, Maintenance and Mechanical Repair Services, to support their current Force
service workshops (the “Workshop”) to reduce vehicle downtime.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One annual extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As a minimum, Staff shall hold both the following qualifications:
i. NVQ Level 3 Motor Mechanics
ii. F Gas Certification (approved by Department for Environment Food &
Rural Affairs – DEFRA) in order to handle fluorinated greenhouse gases
(F gases).
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Please refer to Part 2 - Specification within the Tender Document.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to Part 2 - Specification, within the Tender Document
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
24/02/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
The Contractor may bid for individual, multiple or all Lots. The Contract shall be awarded to a minimum of one and up to three of the highest scoring Tenderers for each Lot, based on the Tender Evaluation Criteria within the Scoring Guidance. The Services shall be awarded in accordance with the Call Off Process set out in clause B1. of the Terms and Conditions of Contract.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147602
(WA Ref:147602)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
24/01/2025