Contract notice
Section I: Contracting
authority
I.1) Name and addresses
New College Lanarkshire
1 Enterprise Way, Motherwell Campus
Motherwell
ML1 2TX
UK
E-mail: procurement@nclan.ac.uk
NUTS: UKM84
Internet address(es)
Main address: http://www.nclanarkshire.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00461
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Provision of PPE to Construction Trades, Engineering and Schools Departments
Reference number: NCL-25-036
II.1.2) Main CPV code
35113400
II.1.3) Type of contract
Supplies
II.1.4) Short description
The College is seeking Contractor(s) for is to provide the college, specifically Construction traders, Engineering and Schools department with a range of Personal Protective Equipment (PPE), General Workwear and Protective Footwear. On site (and across North Lanarkshire) fitting service will be required as part of the agreement.
II.1.5) Estimated total value
Value excluding VAT:
208 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
35113400
18143000
18830000
II.2.3) Place of performance
NUTS code:
UKM84
Main site or place of performance:
New College Lanarkshire Motherwell campus -1 Enterprise Way, Motherwell, ML1 2TX, as well as, across North Lanarkshire area
II.2.4) Description of the procurement
The college is seeking Contractor(s) for is to provide the college, specifically Construction traders, Engineering and Schools department with a range of Personal Protective Equipment (PPE), General Workwear and Protective Footwear. On site (and across North Lanarkshire) fitting service will be required as part of the agreement.
For deliveries to the college, the Contractor must be able to fulfil all core product orders placed within 72 hours.
For this tender, it is not a requirement that samples are required for evaluation purposes. However, samples of any product(s) may be requested at any time throughout the duration of the Framework Agreement to provide evidence and assurance of the quality of products to be supplied and these shall be provided free of charge to the specified location on a date that has been agreed by the college.
II.2.5) Award criteria
Criteria below:
Quality criterion: Business Overview, Quality Assurance & Capability
/ Weighting: 5
Quality criterion: Stock Management
/ Weighting: 10
Quality criterion: Order & Payment Process
/ Weighting: 5
Quality criterion: Delivery Methodology
/ Weighting: 15
Quality criterion: Contract Management and Key Personnel
/ Weighting: 10
Quality criterion: Fair Work Practices (Inc Employment Skills and Training) & Community Benefits
/ Weighting: 5
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
208 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The college reserves the right to extend the agreement for 2 x 12 months, subject to satisfactory performance and continuous requirement
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Due to to ever-growing nature of the products requested, alongside the varying product requirement of individual departments, there may be requests for products out-with the Core Products Lists.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Questions 4B.1b
Please complete “Turnover” question in the Qualification Questionnaire in PCS-Tender. This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory.
Please confirm your organisation’s general annual turnover for the last two financial years. The minimum requirement is that your general annual turnover is at least twice the estimated annual contract value (200%/104,000 GBP). Provide supporting evidence such as audited accounts, or certified financial statements. If you don’t have audited accounts or certified financial statements, you can provide:
- Management accounts signed by a director;
- Accountant’s certificate;
- Bank references or other financial evidence.
Pass = The Tenderer has met the required annual turnover threshold
Fail = The Tenderer does not have the required annual turnover.
Please complete “Economic and Financial Standing – Consortia” if the Tenderer is bidding as part of a consortia arrangement. Financial accounts and supporting information is required for each consortia member. This information is mandatory if you are bidding as a consortia. If the Tenderer is not bidding as part of a consortia, then please disregard this question.
Insurance Requirements
Please complete “Insurance Requirements” in the Qualification Questionnaire in PCS-Tender.
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below and in PCS-T.
Question 4B.5.1b Employers Liability – 5,000,000 GBP
Question 4B.5.2c Other Insurances
Public Liability – 1,000,000 GBP per individual claim
Minimum level(s) of standards required:
The minimum requirement is that your general annual turnover is at least twice the estimated annual contract value (200%/104,000 GBP)
Employers Liability – 5,000,000 GBP
Question 4B.5.2c Other Insurances
Public Liability – 1,000,000 GBP per individual claim
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please complete “Technical or Professional Ability” questions in the Qualification Questionnaire in PCS-T.
Please note all questions in this section are minimum standards and are mandatory. A fail will result in elimination from the procurement exercise.
Example questions here:
Question 4C.1.2
Please provide details of two supply contracts delivered within the last three years that are greater, or similar in scope, complexity, and value to this requirement.
Pass = The Tenderer provided 2 examples of relevant experience in the last three years.
Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not relevant.
Technical or Professional Ability – Prompt Payment in the Supply Chain
Question 4C.4
Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below:
Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of:
a) their standard payment terms
b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award.
Pass = Tenderer has confirmed that they have access to the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain and will be in a position to provide evidence when requested of a) their standard payment terms and b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If unable to confirm, an improvement plan signed by their director which improves payment performance is provided.
Fail = Tenderer has been unable to confirm a) above and has not provided b) above, when requested.
Minimum level(s) of standards required:
Details of two supply contracts delivered within the last three years that are greater, or similar in scope, complexity, and value to this requirement.
and
> or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/02/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/06/2026
IV.2.7) Conditions for opening of tenders
Date:
06/02/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2030
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 30876.For more information see -
www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
LIST OF DOCUMENTS
Appendix A - Form of Tender - For Completion with tender
Appendix B - Freedom of Information - For Completion with tender (if applicable)
Appendix C - Authority’s Terms and Conditions - For Information
Appendix E - Pricing Schedule - For Completion with tender
Appendix G - Declaration of Non-Involvement in Serious Organised Crime- For Completion with tender
Appendix H - Declaration of Non-Involvement in Human Trafficking & Labour Exploitation - For Completion with tender
Appendix I - SCM RP: Section 1 - For Completion with tender
Appendix J - Sustain Supply Chain Code of Conduct - For Completion with tender
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30876. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:819287)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
UK
VI.5) Date of dispatch of this notice
06/01/2026