Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Aberdeen
University Office, King's College
Aberdeen
AB24 3FX
UK
E-mail: e-sourcing@abdn.ac.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.abdn.ac.uk/procurement
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=fcad6e8d-f138-4ad4-9225-7a79d842b262&_ncp=1715248066272.37289-1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=fcad6e8d-f138-4ad4-9225-7a79d842b262&_ncp=1715248066272.37289-1
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Domestic Cleaning Services to the University of Aberdeen Owned Domestic Housing - University of Aberdeen
Reference number: AU24/87
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
It is the intention of the University to establish a ranked framework agreement with a maximum of (2) two Contractors to work with the University’s Estates Team.
The appointed service provider must supply cleaners who possess demonstratable experience in domestic house cleaning, including the ability to undertake domestic dirty cleans where more intensive effort is required. It is essential that these cleaners are trained and capable of delivering high standards of cleanliness across a variety of home environments. In the absence of directly employed professionals with the necessary skills, the service provider must ensure access to appropriately qualified subcontractors to fulfil these requirements. The provider remains responsible for maintaining quality and compliance regardless of the delivery method.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
University of Aberdeen
University Office, King's College
Aberdeen
AB24 3FX
UK
II.2.4) Description of the procurement
It is the intention of the University to establish a ranked framework agreement with a maximum of (2) two Contractors to work with the University’s Estates Team.
The appointed service provider must supply cleaners who possess demonstratable experience in domestic house cleaning, including the ability to undertake domestic dirty cleans where more intensive effort is required. It is essential that these cleaners are trained and capable of delivering high standards of cleanliness across a variety of home environments. In the absence of directly employed professionals with the necessary skills, the service provider must ensure access to appropriately qualified subcontractors to fulfil these requirements. The provider remains responsible for maintaining quality and compliance regardless of the delivery method.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend for five (5) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
At times, the University may require the delivery of specialist cleaning services, including but not limited to professional level carpet and oven cleaning.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In order to be successful in winning this contract, your company and its operatives (who will attend our sites) must be registered with, or commit to be registered with, the Reset Certification Scheme for the duration of the contract. Should this system be changed during the term of the contract, the University will provide notice and the Contractor will be expected to register with the alternative system employed by the University.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
Justification for any framework agreement duration exceeding 4 years: The initial contract term is 3 years, with options to extend if necessary. Extensions may be required in circumstances where resources are insufficient to conduct a full tender process near the contract end date, or where continuity is essential to maintain service delivery.Any extensions will be exercised strictly in line with public procurement regulations and only where fully justified.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/02/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/02/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If the extension options are not exercised, and service requirements remain, a further tender opportunity is expected to be published in early 2029.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30841. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:818767)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
06/01/2026