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Cymraeg

UK4

Materials Supply through Managed Stores Service

  • First published: 08 January 2026
  • Last modified: 08 January 2026
  • Version: N/A

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

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Contents

Summary

OCID:
ocds-h6vhtk-05882c
Published by:
Swindon Borough Council
Authority ID:
AA21721
Publication date:
08 January 2026
Deadline date:
23 February 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension. Estimated contract spend is £12m excl. VAT across the initial 4 year contract term and £21.3m excl. VAT across the potential total Seven (7) year contract term.Associated risk with this procurement:The value of the contract can change over the contract duration (including extension) due to increase in housing stocks over the period of time or where major repair is to be undertaken across the housing stocks. The impact of this increase can be upto circa £2m (10%) additional sums over contract duration.Implementation of technology-based services for Click and Collect and Van Stock concepts through NEC housing software (if implemented by SBC, else alternative platform) is within the scope but industry knowledge about implementation of these concepts within the NEC is sparce due to very limited implementation of these concepts on NEC platform across UK. This can impact the overall project and increase in implementation time and resources.

Full notice text

Scope

Procurement reference

DN802354

Procurement description

Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.

The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension. Estimated contract spend is £12m excl. VAT across the initial 4 year contract term and £21.3m excl. VAT across the potential total Seven (7) year contract term.

Associated risk with this procurement:

The value of the contract can change over the contract duration (including extension) due to increase in housing stocks over the period of time or where major repair is to be undertaken across the housing stocks. The impact of this increase can be upto circa £2m (10%) additional sums over contract duration.

Implementation of technology-based services for Click and Collect and Van Stock concepts through NEC housing software (if implemented by SBC, else alternative platform) is within the scope but industry knowledge about implementation of these concepts within the NEC is sparce due to very limited implementation of these concepts on NEC platform across UK. This can impact the overall project and increase in implementation time and resources.

Main category

Goods

Delivery regions

  • UKK14 - Swindon

Total value (estimated, excluding VAT)

21300000 GBP to 21300000GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 31 August 2030, 23:59PM

Extension end date (if all the extensions are used): 31 August 2033

Contracting authority

Swindon Borough Council

Identification register:

  • GB-PPON

Address 1: Swindon Borough Council, Civic Offices, Euclid Street

Town/City: Swindon

Postcode: SN1 2JH

Country: United Kingdom

Website: http://www.swindon.gov.uk

Public Procurement Organisation Number: PNPT-6195-XDWV

NUTS code: UKK14

Contact name: Swindon Council

Email: tenderinghousingproperty@swindon.gov.uk

Organisation type: Public authority - sub-central government

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
  • 63120000 - Storage and warehousing services
  • 03419100 - Timber products
  • 18140000 - Workwear accessories
  • 34928000 - Road furniture
  • 34929000 - Highway materials
  • 35113100 - Site-safety equipment
  • 39141000 - Kitchen furniture and equipment
  • 39715000 - Water heaters and heating for buildings; plumbing equipment
  • 39715210 - Central-heating equipment
  • 39721410 - Gas appliances
  • 43325000 - Park and playground equipment
  • 43325100 - Grounds-maintenance equipment
  • 44100000 - Construction materials and associated items
  • 44220000 - Builders' joinery
  • 44230000 - Builders' carpentry
  • 44800000 - Paints, varnishes and mastics
  • 44900000 - Stone for construction, limestone, gypsum and slate
  • 48400000 - Business transaction and personal business software package

Delivery regions

  • UKK14 - Swindon

Lot value (estimated)

21300000 GBP Excluding VAT

25560000 GBP Including VAT

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

31 August 2030, 23:59PM

Extension end date (estimated)

31 August 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension.

Award criteria

Type: price

Name

Price

Description

Price is further broken down into the following sub criteria:

A. Core items will have 27.5% .

B. Non-core will have 17.5% which is further broken down as:

B.1 Defined (identified non-core) items will have 10% . These are the items

listed in pricing schedule.

B.2. Non defined (non-core) items have 7.5% . These are broken down further (based upon proportionate spend under non-core which has not been captured by the pricing schedule product lines) with % as:

B.2.1 Electrical category : 3%

B.2.3 Roof and Tiles category : 0.5%

B.2.4 Heating category : 1%

B.2.5 Paint and Decoration category : 0.5%

B.2.6 Ironmongery category : 0.5%

B.2.7 All other categories excluding 3rd party specialist items: 1%

SBC will reserve the right to ask for 3 quotes.

C. For mark-up cost on 3rd party specialist items a 7.5 % broken down as:

C.1 Glass- 2.5%

C.2 Kitchen-1.5%

C.3 Non-core items which are purchased through 3rd party due to urgency-3.5%

D. Options will have 2.5% (Delivery Van- applicable for future option).

Weighting: 55

Weighting type: percentageExact

Type: quality

Name

Quality

Description

Quality is further broken down into the following sub criteria:

• Core Stock Management: 8%

• Van Stock: 8%

• Proposed Solution: 7%

• Value for Money: 3%

• Staffing and Succession Planning: 3%

• Product Management and Performance Management: 3%

• Mobilisation: 3%

Weighting: 35

Weighting type: percentageExact

Type: quality

Name

Social Value

Description

Social Value is at 10%

Weighting: 10

Weighting type: percentageExact

Submission

Documents

Expression of interest deadline

23 February 2026, 14:00PM

Enquiry deadline

10 February 2026, 12:00PM

Date of award of contract

10 April 2026, 23:59PM

Submission address and any special instructions

In order to provide unrestricted, full , correct and free of charge access to the tender documents the Authority is providing the document in the Attachment area of the Pro Contract e tendering portal at www.supplyingthesouthwest.org.ukTo access the amendable versions of the documents and to submit a response, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk then register an Interest before obtaining access and download the Word and Excel format Documents for completion and submission. Unrestricted, full, correct and free of charge access to the tender documents are provided in Attachment area of the Pro Contract e tendering portal. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

Expression of interest deadline

23 February 2026, 14:00PM

Enquiry deadline

10 February 2026, 12:00PM

Date of award of contract

10 April 2026, 23:59PM

Submission address and any special instructions

In order to provide unrestricted, full , correct and free of charge access to the tender documents the Authority is providing the document in the Attachment area of the Pro Contract e tendering portal at www.supplyingthesouthwest.org.ukTo access the amendable versions of the documents and to submit a response, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk then register an Interest before obtaining access and download the Word and Excel format Documents for completion and submission. Unrestricted, full, correct and free of charge access to the tender documents are provided in Attachment area of the Pro Contract e tendering portal. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

ID

conflictOfInterest

Document type

Conflict of interest

Coding

Commodity categories

ID Title Parent category
44230000 Builders carpentry Structural products
44220000 Builders joinery Structural products
48400000 Business transaction and personal business software package Software package and information systems
39715210 Central-heating equipment Water heaters and heating for buildings; plumbing equipment
44100000 Construction materials and associated items Construction structures and materials; auxiliary products to construction (except electric apparatus
31000000 Electrical machinery, apparatus, equipment and consumables; lighting Technology and Equipment
39721410 Gas appliances Domestic cooking or heating equipment
43325100 Grounds-maintenance equipment Park and playground equipment
34929000 Highway materials Road equipment
39141000 Kitchen furniture and equipment Domestic furniture
44800000 Paints, varnishes and mastics Construction structures and materials; auxiliary products to construction (except electric apparatus
43325000 Park and playground equipment Construction equipment
34928000 Road furniture Road equipment
35113100 Site-safety equipment Safety equipment
44900000 Stone for construction, limestone, gypsum and slate Construction structures and materials; auxiliary products to construction (except electric apparatus
63120000 Storage and warehousing services Cargo handling and storage services
03419100 Timber products Timber
39715000 Water heaters and heating for buildings; plumbing equipment Electrical domestic appliances
18140000 Workwear accessories Occupational clothing, special workwear and accessories

Delivery locations

ID Description
There are no delivery locations for this notice.

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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