Supply of Theatre/Stage Sound System (PA) and Theatre/Stage Lighting for Blackwood Miners Institute

Procurement reference

CCBC/PS2937/AB/25

Procurement description

Caerphilly County Borough Council is seeking to establish a Contract for Supply of Theatre/Stage Sound System (PA) and Theatre/Stage Lighting for Blackwood Miners Institute, High Street Blackwood, Gwent, NP12 1BB.

Main category

Goods

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

128386 GBP to 128386GBP

Contract dates (estimated)

30 January 2026, 00:00AM to 24 February 2026, 23:59PM

Caerphilly County Borough Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Description

Sound System covers the supply a complete replacement PA Sound System for the main auditorium at Blackwood Miners’ Institute (BMI). The Contractor shall provide all Goods required to replace the existing outdated system with a like-for-like or approved equivalent solution, ensuring high-quality audio performance, compliance with all relevant regulations, and full integration with the venue’s technical infrastructure.

CPV classifications

• 32340000 - Microphones and loudspeakers
• 32321200 - Audio-visual equipment
• 32351000 - Accessories for sound and video equipment

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

69706 GBP Excluding VAT

83647 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

30 January 2026, 00:00AM

Contract end date (estimated)

24 February 2026, 23:59PM

Award criteria

Description

This Lot covers the supply of theatre and stage LED lighting for Blackwood Miners’ Institute (BMI). The Supplier will be required to provide modern, energy-efficient LED fixtures and professional-grade Lighting desks to support BMI’s transition from generic lighting to a partly updated LED-based lighting infrastructure. The Goods this Lot are intended to enhance the venue’s technical capabilities, improve operational sustainability, and support a wide range of performance and touring requirements.

CPV classifications

• 31500000 - Lighting equipment and electric lamps

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

58680 GBP Excluding VAT

70416 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

30 January 2026, 00:00AM

Contract end date (estimated)

24 February 2026, 23:59PM

Award criteria

Tender submission deadline

23 January 2026, 12:00PM

Enquiry deadline

19 January 2026, 17:00PM

Submission address and any special instructions

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3. Enter your correct Organisation Name, Details and Primary Contact Details.4. Please make a note of the Organisation ID and User Name, then click "Register".5. You will then receive an email from the system asking you follow a link to activate your account.6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.11. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14. You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes