Procurement description
The appointment of contractors for Water Hygiene Quality Monitoring, Hygiene Remedial Works and Legionella Risk Assessments
Swindon Borough Council are looking to engage with experienced contractors to provide Water Hygiene Quality Monitoring, Remedial Works and Legionella Risk Assessments
Swindon Borough Council are looking to engage with suitably qualified contractors to carry out Water Hygiene Quality Monitoring on Council owned residential and corporate properties inline with legislation and governance.
This contract shall comprise of the periodic inspection/testing and verification of the safety of water systems within council buildings, i.e. Civic Buildings, Sheltered Accommodations, Community Centres, Social Services Sites, Public Car Parks & Toilets and Multi-storey Flats, Domestic dwellings and Commercial Premises and legionella risk assessments and water hygiene remedial works.
The contract will be split into three lots -
Lot 1 – Water Hygiene Quality Monitoring and Planned Cyclical Maintenance
Lot 2 – Water Hygiene Remedial Works
Lot 3 – Legionella Risk Assessments
All three lots can be bid for but a maximum of two lots can be won of the following combinations –
Lot 1 Monitoring and Lot 3 Legionella Risk Assessments OR Lot 1 Monitoring and Lot 2 Remedial Works.
This is due to the Legionella risk assessments identifying the remedial works which are required to be undertaken and would therefore be a conflict of interest.
The contracts will be for a period of 3 Years with optional 2 year + 2 year extension periods and is estimated to commence 1st June 2026.
Lot 1 Estimated contract spend is between £500,000.00 - £505,852.50 ex vat across the initial 3 year term and £1,166,666.00 - £1,180,322.50 across the full 7 year term.
Lot 2 Estimated contract spend is between £890,000.00 - £895,077.00 ex vat across the initial 3 year term and £2,076,666.00 - £2,088,513.00 across the full 7 year term.
Lot 3 Estimated contract spend is between £287,000.00 - £292,503.00 ex vat across the initial 3 year term and £669,666.00 - £682,507.00 across the full 7 year term.
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 2nd February 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 9th February 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN802380
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.