Framework for JES Decontamination Service

Procurement reference

ERFX1008760

Procurement description

A single contractor to collect a variety of disabled adaptation equipment to deliver a decontamination service and return the items back for reuse.

Main category

Services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated, excluding VAT)

480000 GBP to 480000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 13 April 2027, 23:59PM

Extension end date (if all the extensions are used): 15 April 2030

Is a framework being established?

Yes

Cardiff Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Maximum number of suppliers

1

Award method when using the framework

With reopening competition

Justification for framework term

N/A - Framework Term including extensions is a maximum of 4 years.

Framework operation description

Only Tenderers that satisfy all of the Conditions of Participation and meet the all of the mandatory requirements will progress to have their Tenders evaluated against the Award Criteria.

Price: 90% of the available 100% weighting.

Community Well-being Benefits: 10% of the available weighting.

Price assessment accounts for 90% of the overall evaluation. Tenderers are required to submit a fully completed Pricing Schedule which can be found at Appendix 3. Failure to submit prices for all items may result in suppliers being disqualified from the tendering process. The tenderer should not submit any blanks, "nil" or "included" in pricing schedules or any other texts or caveats. All prices submitted will remain fixed for the period of the contract, subject to an annual adjustment in line with CPI, please refer to the framework agreement.

-- The Successful Contractor(s) will be expected to work with the Council to maximise the community wellbeing benefits delivered through the Framework. Tenderers are required to submit a “Community Wellbeing Benefits Plan” using the template provided at Appendix 10 contained in the ITT. Failure to comply with this requirement may result in your tender being disqualified. The plan should set out details of what community wellbeing benefits (including quantitative details) they can commit to delivering during the term of the framework and their methodology for delivery. Tenderers should note that their submitted Community Wellbeing Benefits Plan and its’ commitments will form part of the Framework Agreement, and Contractors will be obliged to deliver benefits they have committed to in their plan.

CPV classifications

• 85000000 - Health and social work services
• 42924720 - Decontamination equipment

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

480000 GBP Excluding VAT

576000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

13 April 2027, 23:59PM

Extension end date (estimated)

15 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

As per the framework agreement, the option to extend will be 12+12+12.

Participation

Award criteria

Tender submission deadline

03 February 2026, 12:00PM

Enquiry deadline

27 January 2026, 12:00PM

Date of award of contract

04 March 2026, 23:59PM

Submission address and any special instructions

Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation. Bidders are requested to register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link:www.cardiff.gov.uk/ENG/Business/Tenders-commissioning-and-procurement/Policies-procedures-and-guidance/Pages/Policies-procedures-and-guidance.aspxBidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh