Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Fire and Rescue Service
Headquarters, Westburn Drive
Cambuslang
G72 7NA
UK
Telephone: +44 1416464637
E-mail: flexibleprocurement@scotland-excel.org.uk
NUTS: UKM
Internet address(es)
Main address: http://firescotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19543
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Post Incident Support
Reference number: T3A-078-2526
II.1.2) Main CPV code
85121270
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority has a requirement for Post-Incident Support Services.
The Scottish Fire and Rescue Service (SFRS) is committed to taking all reasonable precautions for protecting the health, safety and wellbeing of all employees. The SFRS shall operate this arrangement to:
-Support the Post Incident Support Policy
-Support the SFRS Mental Health Strategy
-Establish risk control measures, to reduce occupational injuries and ill health
-Ensure a safe and healthy work environment
The Service recognises that in some circumstances, individuals may require further specialist support following their exposure to a potentially traumatising event and these arrangements therefore set out the mechanisms in place to ensure such support is available to all staff.
II.1.5) Estimated total value
Value excluding VAT:
675 449.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Geographic coverage across all regions of Scotland, including remote and rural areas
II.2.4) Description of the procurement
The Contracting Authority has a requirement for Post-Incident Support Services.
The Scottish Fire and Rescue Service (SFRS) is committed to taking all reasonable precautions for protecting the health, safety and wellbeing of all employees. The SFRS shall operate this arrangement to:
-Support the Post Incident Support Policy
-Support the SFRS Mental Health Strategy
-Establish risk control measures, to reduce occupational injuries and ill health
-Ensure a safe and healthy work environment
The Service recognises that in some circumstances, individuals may require further specialist support following their exposure to a potentially traumatising event and these arrangements therefore set out the mechanisms in place to ensure such support is available to all staff.
Please see the ITT for more information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Implementation
/ Weighting: 15
Quality criterion: Service Coverage
/ Weighting: 10
Quality criterion: Psychological Resilience and Post Incident Support Training
/ Weighting: 10
Quality criterion: Manager Support Following Traumatic Events
/ Weighting: 10
Quality criterion: Policy Development
/ Weighting: 5
Quality criterion: Partnership Working
/ Weighting: 5
Quality criterion: Innovation – Clinical Innovation
/ Weighting: 2.5
Quality criterion: Innovation – Digital Innovation
/ Weighting: 2.5
Quality criterion: Early Identification & Initial Response
/ Weighting: 10
Quality criterion: Treatment Delivery & Continuity
/ Weighting: 10
Quality criterion: Key Performance Indicator (KPI) Monitoring
/ Weighting: 5
Quality criterion: Fair Work
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 5
Quality criterion: Equalities
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
675 449.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is two years, with the option to extend by up to two additional periods of 12 months each (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Scotland Excel (SXL) will be acting on behalf of Scottish Fire and Rescue Service (SFRS) in the execution of this procurement exercise but will not be party to the contract or the management of the contract throughout its lifetime.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-072460
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/02/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
12/02/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Prior to the expiry of this contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Scotland Excel (SXL) will be acting on behalf of Scottish Fire and Rescue Service (SFRS) in the execution of this procurement exercise but will not be party to the contract or the management of the contract throughout its lifetime.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818645.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are to describe and demonstrate how they will deliver community benefits as part of this contract. The response should include tangible and measurable commitments and explain how these will be implemented, monitored, and reported throughout the contract term.
The response could include, but not be limited to:
-Employment and Skills
-Apprenticeships, work placements, graduate opportunities, or training schemes targeted at local communities or underrepresented groups.
-Education and Engagement
-Partnerships with schools, colleges, or community organisations to support STEM learning or fire safety awareness.
-Environmental Initiatives
-Actions that go beyond framework minimums, such as carbon reduction projects, waste minimisation, or community recycling schemes.
-Community Support
-Volunteering, sponsorship of local events, or initiatives that promote equality, diversity, and inclusion within the supply chain.
(SC Ref:818645)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818645
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
Telephone: +44 1414457950
VI.5) Date of dispatch of this notice
13/01/2026