Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Stuart McLean
Telephone: +44 3003000300
E-mail: stuart.mclean@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Paisley Halloween Festival - Parade & Town Centre Animation
Reference number: RC-CPU-25-168
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Council are seeking a highly experienced and established creative company to develop and deliver a parade and town centre animation for Paisley Halloween Festival 2026 on Friday 23rd and Saturday 24th October, and Friday 29th and Saturday 30th October 2027 (with the option of adding year 3 on 27/28 October 2028).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79952100
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
The Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology (2026 Event)
/ Weighting: 20
Quality criterion: Methodology (2027 Event)
/ Weighting: 20
Quality criterion: Project Management (2026 Event)
/ Weighting: 8.50
Quality criterion: Project Management (2027 Event)
/ Weighting: 8.50
Quality criterion: Collaborative Approach (2026 Event)
/ Weighting: 4
Quality criterion: Collaborative Approach (2027 Event)
/ Weighting: 4
Quality criterion: Community Engagement (2026 Event)
/ Weighting: 2.50
Quality criterion: Community Engagement (2027 Event)
/ Weighting: 2.50
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefit Outcome Menu
/ Weighting: 2
Quality criterion: Community Benefits Methodology
/ Weighting: 3
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/05/2026
End:
30/11/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 12 Months from 1 December 2027 - 30 November 2028, at sole discretion of the Council.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-085479
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/02/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
16/07/2026
IV.2.7) Conditions for opening of tenders
Date:
16/02/2026
Local time: 12:00
Information about authorised persons and opening procedure:
Tender submission will be opened on PCST with 2 procurement officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30833. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30833. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Council’s expectation is that 40 Community Benefit Points (CBPs) or more will be delivered under this contract.
Tenderers are required to complete and return the document titled “Community Benefits Outcome Menu” detailing the Community Benefits offered should the Tenderer be successful in being awarded this contract
Tenderers are encouraged to familiarise themselves with Section 7 – Community Benefits prior to providing a response to this requirement.
(SC Ref:820428)
VI.4) Procedures for review
VI.4.1) Review body
See VI.4.3) below
See VI.4.3) below
Edinburgh
EH1 1RQ
UK
VI.4.2) Body responsible for mediation procedures
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with the Procurement Reform (Scotland) Act 2014.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
15/01/2026