Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

UK

Telephone: +44 3003000300

E-mail: louise.bishop@renfrewshire.gov.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

II.1.1) Title

Reference number: RC-CPU-25-169

II.1.2) Main CPV code

79952000

II.1.3) Type of contract

Services

II.1.4) Short description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.

II.1.5) Estimated total value

Value excluding VAT: 172 500.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.2) Economic and financial standing

List and brief description of selection criteria:

4B.5 Economic and Financial Standing

4B.6 Economic and Financial Standing

Minimum level(s) of standards required:

Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:

-Employers’ liability – minimum 5m GBP, each and every claim

-Public and products liability – minimum 10m GBP, each and every claim but in the aggregate for products.

-Statutory Third-Party Motor Vehicle Insurance- Third Party cover, unlimited for death and injury and minimum 5m GBP property damage.

The Council will utilise Dun & Bradstreet (D&B) Failure Score of 20 or above. Tenderers (including all participants in a group) are required to have a Failure Score of 20 or above in order to demonstrate its financial strength and stability.

It is recommended that Tenderers review their own D&B Failure Score in advance of submitting a Tender Submission. Where the Tenderer does not have a D&B Failure Score, or where the Tenderer does not consider that the D&B Failure Score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability.

Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 3 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size.

Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents S10 Parent Company Guarantee.

Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed and each must achieve a D&B failure score of 20 or above.

Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a D&B failure score of 20 or above. The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2 – Previous Experience

For public service contracts only, please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:

(Examples from both public and/or private sector customers and clients may be provided):

Minimum level(s) of standards required:

Bidders are required to provide 2 examples of similar work they have delivered previously that demonstrate that they have the relevant experience to deliver the services as described in the Procurement Documents.

Two References should be included in the response.

III.2.2) Contract performance conditions

Community Benefits will be part of the award criteria. Details will be confirmed in the ITT

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2025/S 000-086072

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/02/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/07/2026

IV.2.7) Conditions for opening of tenders

Date: 16/02/2026

Local time: 12:00

Place:

Online.

Information about authorised persons and opening procedure:

Two CPU officers will open the tender published on PCS-t, this will either be done in person at Renfrewshire House or online using Microsoft Teams.

VI.4.1) Review body

VI.4.4) Service from which information about the review procedure may be obtained