Summary
- OCID:
- ocds-h6vhtk-060b57
- Published by:
- Denbighshire County Council
- Authority ID:
- AA0280
- Publication date:
- 21 January 2026
- Deadline date:
- 18 February 2026
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire’s specification, appropriate training and post implementation support will be provided to the Council.The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.
Full notice text
Scope
Procurement description
Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council.
Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire’s specification, appropriate training and post implementation support will be provided to the Council.
The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT.
All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login
Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable.
Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.
Delivery regions
- UKL13 - Conwy and Denbighshire
Total value (estimated, excluding VAT)
1 GBP to 1GBP
Contract dates (estimated)
20 April 2026, 00:00AM to 19 April 2031, 23:59PM
Extension end date (if all the extensions are used): 19 April 2046
Contracting authority
Denbighshire County Council
Identification register:
Address 1: Wynnstay Road
Town/City: Ruthin
Postcode: LL15 1YN
Country: United Kingdom
Website: https://www.denbighshire.gov.uk
Public Procurement Organisation Number: PTPG-8659-JMCD
Contact name: Lisa Rainford
Email: procurement@denbighshire.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
Delivery regions
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
1 GBP Excluding VAT
1 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
20 April 2026, 00:00AM
Contract end date (estimated)
19 April 2031, 23:59PM
Extension end date (estimated)
19 April 2046, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis
Participation
Conditions of participation
Please see procurement documentation.
Conditions of participation
Please see procurement documentation.
Award criteria
Type: price
Name
Price
Description
Price
Weighting: 30.00
Weighting type: percentageExact
Type: quality
Name
Quality
Description
Quality carries a weighting of 70% and consists of the following:
80% of the 70% is applied to Functionality
10% of the 70% is applied to Service & Support Provision
10% of the 70% is applied to Implementation
Weighting: 70.00
Weighting type: percentageExact
Submission
Tender submission deadline
18 February 2026, 12:00PM
Enquiry deadline
10 February 2026, 17:00PM
Date of award of contract
23 March 2026, 23:59PM
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
20 November 2030, 23:59PM
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
Pre-market Engagement Notice (Speculative Notice) details.
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf100.25 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.