IMAT Fire Security Tender

Procurement reference

CCL_124

Procurement description

Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region serving approximately 8,000 students across its family of schools. The Trust is committed to delivering high standards of educational achievement alongside safe, compliant and well-managed school estates.

The Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

The Trust is seeking to appoint a single suitable qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites.

The projected turnover for the three-year contract is expected to be circa £336,000.

The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.

To declare your interest in the tender and download contract documents (available free of charge), please register on

www.in-tendhost.co.uk/cohesionconsulting/aspx/Home

Once registered, please declare interest in the opportunity to access and download the full document set.

Please note: a Site Survey / Bidders Conference will take place on 28th January 2026. Bidders will be required to provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend.

In short, the Trust needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the Trust is not convinced of this, it reserves the right to consider an insourced solution or make no award.

Main category

Services

Total value (estimated, excluding VAT)

336000 GBP to 336000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 29 April 2031

IMPACT MULTI ACADEMY TRUST

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

CPV classifications

• 31527260 - Lighting systems
• 31625200 - Fire-alarm systems
• 32323500 - Video-surveillance system
• 32570000 - Communications equipment
• 33196200 - Devices for the disabled
• 35111300 - Fire extinguishers
• 35121700 - Alarm systems
• 42961100 - Access control system
• 45312100 - Fire-alarm system installation work
• 45312200 - Burglar-alarm system installation work
• 45343000 - Fire-prevention installation works
• 45421130 - Installation of doors and windows
• 45421140 - Installation of metal joinery except doors and windows
• 50413200 - Repair and maintenance services of firefighting equipment

Lot value (estimated)

336000 AED Excluding VAT

403200 AED Including VAT

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

29 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

Award criteria

Payment terms

30 days from invoice

Description of risks to contract performance

None

Expression of interest deadline

17 February 2026, 13:00PM

Enquiry deadline

10 February 2026, 13:00PM

Date of award of contract

12 March 2026, 23:59PM

Submission address and any special instructions

All returns are submitted electronically www.in-tendhost.co.uk/cohesionconsulting/aspx/Home

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English