Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sunderland City Council
City Hall, Plater Way,
Sunderland
SR13AA
UK
Contact person: Grant Richardson
E-mail: grant.richardson@sunderland.gov.uk
NUTS: UKC23
Internet address(es)
Main address: www.sunderland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SARs Solution
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Subject Access Request Solution procured via the CCS TePAS 2 Framework
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
44 535.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Subject Access Request Solution
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
2x 12-month extensions available
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This is a Direct Award via a Call-off from the CCS TePAS 2 Framework.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Phoenix Software Limited
02548628
York
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 44 535.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
FAO Glenda Malone, Corporate Procurement Team, Sunderland City Council
Sunderland
UK
VI.5) Date of dispatch of this notice
22/01/2026