Summary
- OCID:
- ocds-h6vhtk-060dca
- Published by:
- Llywodraeth Cymru / Welsh Government
- Authority ID:
- AA0007
- Publication date:
- 23 January 2026
- Deadline date:
- 20 February 2026
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Tender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8.Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.
Full notice text
Scope
Procurement reference
C369/2025/2026
Procurement description
Tender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8.Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.
Delivery regions
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
- UKL11 - Isle of Anglesey
Total value (estimated, excluding VAT)
864000 GBP to 864000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2028, 23:59PM
Extension end date (if all the extensions are used): 31 March 2031
Contracting authority
Llywodraeth Cymru / Welsh Government
Identification register:
Address 1: Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Town/City: Cardiff
Postcode: CF10 3NQ
Country: United Kingdom
Website: http://www.gov.wales
Public Procurement Organisation Number: PQYQ-3841-BHTP
Contact name: CPS Procurement Advice
Email: CPSProcurementAdvice@gov.wales
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 2 lots
North-east Wales.
Lot number: 1
Description
Grounds Maintenance Services for Cadw locations within north east Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112712 - Landscaping work for gardens
- 45112710 - Landscaping work for green areas
- 77211500 - Tree-maintenance services
Delivery regions
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
Lot value (estimated)
480000 GBP Excluding VAT
576000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2028, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical
Description
Approach to a typical job - 20%
Communication with Cadw - 20%
Case studies of similar contracts - 20%
Weighting: 60.00
Weighting type: percentageExact
Type: cost
Name
Commercial
Description
Commercial Submission based on cost of contract
Weighting: 40.00
Weighting type: percentageExact
Ynys Mon
Lot number: 2
Description
Grounds Maintenance Services for Cadw locations within Ynys Mon.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112712 - Landscaping work for gardens
- 45112710 - Landscaping work for green areas
- 77211500 - Tree-maintenance services
Lot value (estimated)
384000 GBP Excluding VAT
460800 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2028, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical
Description
Approach to a typical job - 20%
Communication with Cadw - 20%
Case studies of similar contracts - 20%
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial
Description
Commercial Submission based on cost of contract
Weighting: 40.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
Refer to tender documentation
Description of risks to contract performance
Refer to tender documentation
Submission
Tender submission deadline
20 February 2026, 14:00PM
Enquiry deadline
13 February 2026, 14:00PM
Date of award of contract
20 March 2026, 23:59PM
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/ Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_61899 and itt_122676
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
Invitation to tender document
Document type
Bidding documents
Description
Specification document (including technical and quality requirements)
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
| 1024 |
Powys |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf482.19 KB
This file may not be accessible.
pdf460.56 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.