Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Contact person: Karen Mclachlan
Telephone: +44 3033333000
E-mail: Procurement.CIRW@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MTC for Planned Preventive Maintenance of Fire & Security
Reference number: DGCP-0104
II.1.2) Main CPV code
50610000
II.1.3) Type of contract
Services
II.1.4) Short description
This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include:
-Fire Alarms
-Radio Fire Alarms
-Intruder Systems
-Panic Alarms
-Access Systems
-CCTV Systems
-Fire Suppression Systems
-VESDA Systems
This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.
II.1.5) Estimated total value
Value excluding VAT:
806 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625000
31625200
31625300
35121700
38431200
32231000
32234000
32235000
35120000
35100000
35125300
50610000
73431000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Council properties throughout Dumfries and Galloway.
II.2.4) Description of the procurement
The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault.
Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
For details of the conditions relevant to the contract, please see the MTC Planned Preventive Maintenance for Fire & Security Invitation to Tender and Specification documents in the Public Contract Scotland Tender site Buyer Attachments area of ITT 62563.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-028814
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/02/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/02/2026
Local time: 12:00
Place:
Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).
Information about authorised persons and opening procedure:
All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31026. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see procurement documents for this ITT.
(SC Ref:821449)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
UK
VI.5) Date of dispatch of this notice
23/01/2026