Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Falkirk Council
The Foundry, 4 Central Park, Central Boulevard
Larbert
FK5 4RU
UK
Contact person: Paul O'Donnell
Telephone: +44 1324506070
E-mail: cpu@falkirk.gov.uk
NUTS: UKM76
Internet address(es)
Main address: http://www.falkirk.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Timber Preservation and Dampness Remedial Works
Reference number: PS/261/25
II.1.2) Main CPV code
45421000
II.1.3) Type of contract
Works
II.1.4) Short description
Falkirk Council invites tenders to participate in a Framework Agreement the provision of Timber Preservation and Dampness Remedial Works in Tenanted and Void Council Housing Properties which may be affected by dampness, condensation / rot and related damage. Contractors will be expected to propose a programme of treatment, repair and renew the affected property.
The Framework Agreement will be awarded on a Lot by Lot basis. The Authority at all times reserves the right to award all, some, part or none of the Lots. The framework consists of 2 Lots; it is intended that up to 5 Contractors per Lot are to be appointed.
Lots -
Lot 1 Remedial Works to Occupied Properties, including Survey
Approximate 4 year framework term Lot Value GBP 7 675 000 (82%)
Lot 2 Remedial Works to Void Properties including Full Property Survey
Approximate 4 year framework term Lot Value GBP 1 685 000 (18%)
The approximate 4 year full framework value is GBP 9 360 000
II.1.5) Estimated total value
Value excluding VAT:
9 360 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Remedial Works to Occupied Properties, including Survey
II.2.2) Additional CPV code(s)
45420000
45421000
45324000
45410000
45262321
45430000
45432100
45330000
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area
II.2.4) Description of the procurement
Lot 1 Remedial Works to Occupied Properties, including Survey
Site survey of occupied property to identify and specify required remedial works. Undertake subsequent remedial works.
Please refer to enclosed ITT documentation and appendices, via Public Contracts Scotland (PCS).
II.2.5) Award criteria
Criteria below:
Quality criterion: A1 Customer Management One
/ Weighting: 1.25
Quality criterion: A2 Customer Management Two
/ Weighting: 3.75
Quality criterion: A3 Working Plan One
/ Weighting: 3.75
Quality criterion: A4 Working Plan Two
/ Weighting: 7.25
Quality criterion: A5 Housing (Scotland) Bill - Proposed Amendments
/ Weighting: 4.0
Quality criterion: A6 Fair Work First
/ Weighting: 5.0
Price
/ Weighting:
75
II.2.6) Estimated value
Value excluding VAT:
7 675 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
11/05/2026
End:
10/05/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Remedial Works to Void Properties including Full Property Survey
II.2.2) Additional CPV code(s)
44220000
45421000
45324000
45410000
45432100
45330000
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area
II.2.4) Description of the procurement
Lot 2 Remedial Works to Void Properties including Full Property Survey.
Site survey of void property to identify and specify required remedial works. Undertake subsequent remedial works.
Please refer to enclosed ITT documentation and appendices, via Public Contracts Scotland (PCS).
II.2.5) Award criteria
Criteria below:
Quality criterion: B1 Workload Management and Communication One
/ Weighting: 3.0
Quality criterion: B2 Workload Management and Communication Two
/ Weighting: 4.0
Quality criterion: B3 Workload Management and Communication Three
/ Weighting: 9.0
Quality criterion: B4 Housing (Scotland) Bill - Proposed Amendments
/ Weighting: 4.0
Quality criterion: B5 Fair Work First
/ Weighting: 5.0
Price
/ Weighting:
75
II.2.6) Estimated value
Value excluding VAT:
1 685 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
11/05/2026
End:
10/05/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Selection Criteria is outlined in the online PCS Qualification Envelope (SPD):
Bidders will be required to state the annual turnover of the bidding entity for the last 3 years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date on which they were set up / started trading.
A Creditsafe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100, the Bidder may be excluded from the tender process unless suitable financial information is provided that give satisfactory assurances to the Council regarding financial risk in appointing the bidder to the proposed Framework.
Minimum level(s) of standards required:
Public Contracts Regulations 2015 state that before awarding the contract, the Contracting Authority shall require the tenderer(s) to submit up to date supporting documents. This includes the insurance requirements stated in the Qualification Envelope (SPD within PCS):
Employer’s (Compulsory) Liability Insurance = GBP 10 000 000 any one claim.
Product and Public Liability Insurance = GBP 5 000 000 any one claim (Lot 1).
Product and Public Liability Insurance = GBP 2 000 000 any one claim (Lot 2).
Professional Indemnity Insurance = GBP 1 000 000 any one claim.
Bidders who do not meet the criteria above may be excluded from further participation in this procurement exercise.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Property Care Association Membership
Participants will provide documentary evidence that you currently hold as a minimum, Provisional membership of the “Property Care Association” and submit this with your tender submission.
The Contractor will require, by commencement of contract start date, to be a full member of the “Property Care Association”.
Falkirk Council require Property Care Association membership specifically, rather than any other related membership body, to ensure all contractors carrying out timber preservation works are competent, qualified and subject to independent regulation. The PCA is a recognised professional body for the sector maintaining rigorous standards in surveying, diagnosis and remedial treatment of dampness and timber defects. Membership provides assurance that contractors operate under approved codes of practice, maintain appropriate training and insurance and are subject to regular technical audits.
The Participant / Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. As outlined in PCS Qualification Envelope (SPD) section 1.74.1
OR
The Participant / Bidder must provide responses in relation to 4D.1.4 A through to M in the document SPD (Scotland) Standard Statements.
Minimum level(s) of standards required:
Any recorded fail shall result in your submission being non compliant and excluded from the process.
For details of any relevant weighted scoring methodology elements for online SPD PCS module Section / Part 4D, and for ITT Award Criteria, including how each individual element is scored, please refer to Scoring of Submissions, scorecard system within ITT documentation.
Exclusion: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations. Please refer the ITT and related documentation on PCS.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2026
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/02/2026
Local time: 11:00
Place:
Falkirk
Information about authorised persons and opening procedure:
Tender Opening Committee comprising Council Principal Procurement Specialist
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2029
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All bidders are required to complete and submit the appendix Declaration of Non-involvement in Serious Organised Crime, which will be completed in full, including the highlighted sections and signed where applicable.
In the case of any criminal history convictions checks, Falkirk Council may exclude any organisation where the information provided to Falkirk Council by the Police Service Scotland does not validate fully the information provided by the organisation.
Failure to disclose information relevant to this section or serious misrepresentation in relation to the information disclosed will result in exclusion from this procurement process or the termination of any subsequent contract that may be awarded.
Where required, scoring of Selection Criteria, including but not limited to Quality Assurance Schemes (SPD 4D) as outlined in the Qualification Envelope (SPD) on PCS, will be evaluated using the scorecard system detailed in the ITT document (Scoring of submissions).
Bidders are advised to allow adequate time to submit their electronic response well in advance of the closing time to avoid any last minute problems.
Please ensure you give sufficient time to attach all required documentation for your submitted response, via Public Contracts Scotland in advance of deadline. We will not be able to accept any submissions after this deadline.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=812545.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
We use a point’s-based system to ensure each Contract or Framework Agreement has appropriate community benefits as an essential component. Each action is worth a varying number of points based on how well it contributes to our priorities.
When the Council spends with a Contractor(s), they earn Community Benefit Points.
The number of Points earned correlates directly with Council’s level of spend with a Contractor(s) as outlined ITT documentation and Appendix E and are based on annual spend from Contract start date.
Year 1
Tenderers are required to contact Falkirk Council to discuss in more detail the types of community benefits that could be delivered in Year 1 based on anticipated spend. PS26125 Appendix E Schedule 6 Community Benefits Points Based provides a ‘menu’ of Community Benefits which can be used as a starting point for discussions.
Tenderers are required to complete Annex A below detailing what community benefits will be delivered in Year 1, if successful, and include within their tender submission.
The successful contractor(s) will meet with Council Officers prior to contract start to agree community benefit delivery for Year 1.
Year 2 onwards
Tenderers are required to meet with Falkirk Council at the beginning of each year to agree what community benefits will be delivered that year based on anticipated spend.
Please refer to ITT document, Schedule 6 for full details of Community Benefits
(SC Ref:812545)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=812545
VI.4) Procedures for review
VI.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace Court
Sheriff Court House, Main Street, Camelon
Falkirk
FK1 4AR
UK
Internet address(es)
URL: http://www.falkirk.gov.uk
VI.5) Date of dispatch of this notice
23/01/2026