Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road
Southampton
SO147LY
UK
Contact person: Simon Crouch
E-mail: Simon.Crouch@southampton.gov.uk
NUTS: UKJ32
Internet address(es)
Main address: www.southampton.gov.uk/
Address of the buyer profile: https://southampton.gov.uk/business-licensing/supply-council/supply-portal/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://southampton.gov.uk/business-licensing/supply-council/supply-portal/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://southampton.gov.uk/business-licensing/supply-council/supply-portal/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southampton Smokefree Service
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Southampton City Council ("the Council") invites Tenders from suitably qualified service providers ("Potential Suppliers") for the provision of a Southampton Smokefree Service. This Procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period. Suppliers interested in bidding should register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders is 3pm, Monday 2nd March 2026
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Across City of Southampton , subject to any future requirements that may be required after Local Government Re-organisation.
II.2.4) Description of the procurement
See II.1.4 above: Suppliers interested in bidding should register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders is 3pm, Monday 2nd March 2026.
The procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 42
This contract is subject to renewal: Yes
Description of renewals:
The term of the contract shall be 1st October 2026 until 31st March 2030. (i.e. three and a half years) with the option to extend for two periods each of 12 months (i.e. until 31st March 2032) at the sole discretion of the Council.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The term of the contract shall be 1st October 2026 until 31st March 2030. (i.e. three and a half years) with the option to extend for two periods each of 12 months (i.e. until 31st March 2032) at the sole discretion of the Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicable Basic Selection Criteria for this procurement are as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/03/2026
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/03/2026
Local time: 15:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This is a Provider Selection Regime contract notice. The awarding of this contract is subject to the The Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the Provisions of the Public Contract Regulations 2015 do not apply.
VI.4) Procedures for review
VI.4.1) Review body
Independent Patient Choice Procurement Panel
Contact Southampton City Council in the first instance.
UK
VI.5) Date of dispatch of this notice
30/01/2026