CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Longhurst Group |
Leverett House, Endeavour Park |
Boston |
PE21 7TQ |
UK |
Group Financial Analyst
Simon Brown |
+44 1205319727 |
insurance.submissions@longhurst-group.org.uk |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Registered Social Landlord |
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityInsurance Services Review 2014 |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract6 |
II.1.2)
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Main site or location of works, place of delivery or performance
Head office is located in Boston Lincolnshire, stock and offices are located across the East and West Midlands.The programme also includes policies for Hollymore Village Property Company and POD, a company 50/50 owned with Nottingham Community Housing.
UKG1 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Property, business interruption, liability, motor vehicle, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Longhurst Group
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II.1.6)
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Common Procurement Vocabulary (CPV)
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66510000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeNon-life insurance and related services |
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II.2.2)
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OptionsLonghurst Group is looking to enter into a Long Term Agreement or similar undertaking for 3 years with an option to extend the contract for a further 2 years, all subject to satisfactory service, cost and performance and no breach of LTU |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
As stated in tender documents
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As stated in tender documents
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Joint and several liability to be assumed by all group bidders before acceptance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
As stated in tender documents.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Potential suppliers may be requested to provide a summary and overview of services provided to the social housing sector over the past 5 years, and details of up to 5 clients receiving similar services. Potential suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide and must comply with UK Department of Trade and Industry regulations.
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III.2.2)
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Economic and financial capacity
As stated in tender documents
As stated in tender documents
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III.2.3)
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Technical capacity
As stated in tender documents
Insurers must be licensed to transact business in the categories mentioned above either in UK or EC Member State of domicile
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
This service will be regulated by the provisions of the Financial Services and Markets Act 2000 and any other modifications thereof. Suppliers of insurance services will be required to be authorised by the Financial Services Authority. |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate35 |
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Objective criteria for choosing the limited number of candidates
As stated in tender documents
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
Insurance Services Review 2014
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 27-08-2013
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 04-09-2013 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 11-09-2013
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 2016 |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Longhurst Group manages over 18,000 homes and its insurance arrangements require extensive resources on the part of insurance service providers. Insurance of social landlords is a highly specialist field, and Longhurst Group will require respondents to this notice to be able to demonstrate clearly a strong track record of insurance provision in the RSL sector. This will include providing details of the number of housing associations (not local authorities, charities, care homes or other similar interests) which you service, the number of units you insure, your main insurance providers, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Longhurst Group, as well as providing competitive insurance terms from experienced RSL insurers.
Longhurst Group requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard & Poors or an equivalent rating agency.
The review is to be a two stage procedure. Responses to this notice in the form of a completed PQQ are required by 4 September 2013. Candidates to enter the negotiated stage of the process will be selected from those responses. The final costed tenders from those candidates selected as tenderers must be submitted by 1600 on 20 November 2013.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 02-07-2013 |