CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Shropshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Shropshire Towns and Rural Housing Ltd manages and maintains approximately 4 000, tenanted domestic Council properties located over a large geographical area in the North West and South East of Shropshire.

The Contract is for a 24 hour 7 days a week, year round, fully comprehensive servciing and repair operation for all heating types. In addition the chosen contractor must have the capability to carry out large scale or 'one off' central heating replacement and insulation upgrades in line with the Planned Maintenance Departments decent home programmes.

The following servcies and works will be included within the proposed contract :

- 24 / 7 breakdown call out and heating repair service for Tenants.

- Annual Inspection of any domestic heating system. Fuel types include Gas (NG & LPG), Oil, Solid Fuel, Warm Air, Electric, Alternative forms such as Ground Source Heat.

- Inspections of some ancillary equipment including, but not limited to, electric and gas fires.

- Testing of smoke and carbon monoxide alarms both Battery and Hardwire.

- Issue of Landlord Safety certification.

- Void work including Gas Capping & Uncapping.

- Active tenant liaison with Tenants, Housing Officers and Legal departments to ensure each property is serviced annually.

- One off Central Heating replacement in the event of total heating failure.

- Programmed central heating replacement. (Decent Homes Work).

- 'One Off' domestic loft and cavity wall insulation upgrades.

The chosen contractor will be expected to service both the North West and South East of Shropshire and ideally provide satellite offices in both of these locations.

The contract will be for an initial period of 12 months commneicng on the 1.4.2014 with the option to annually extend for a further 4 years up to the 31.3.2019.

Please note it is believed that The Transfer of Undertaking (Protection of Employment) Regulations may be applicable to this contract however applicants should obtain their own legal advice in this regard.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See tender documentation

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and severable liability

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Applicants wishing to be considered for inclusion in the tender process must first complete and return a Request to Participate Questionnaire by the date in para IV.3.3. The Questionnaire can be obtained on request by emailing stevejones@starhousing.org.uk quoting reference PM005

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Applicants wishing to be considered for inclusion in the tender process must first complete and return a Request to Participate Questionnaire by the date in para IV.3.3. The Questionnaire can be obtained on request by emailing stevejones@starhousing.org.uk quoting reference PM005

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PM005

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Conforming tenders to be submitted. thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants.

Closing date for receipt of tenders is 12 noon, 21 October 2013. The Contracting Authority reserves the right not to award a contract.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section 1.1. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

III)

Address and contact points to which Tenders/Requests to Participate must be sent