CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Constituent authorities of Shropshire, Herefordshire, Telford and Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) who are identified at para II.1.5) above

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UK.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

In order to allow for forward flexible purchasing arrangements.

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

A framework arrangement for flexible gas and the provision of associated services to the customers' of West Mercia Energy in its constituent authorities areas of Shropshire, Herefordshire, Telfrord and Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) who are identified at the following websites:

https://www.gov.uk/find-your-local-council (Local Authorities)

http://www.education.gov.uk/edubase/home.xhtml (education establishments)

http://www.schoolswebdirectory.co.uk/index.php (education establishments)

http://www.ukschoolsdirectory.net/index.php (education establishments)

http://www.uk-universitydirectory.co.uk/ (universities)

http://www.police.uk/?view=force_sites#force_sites (police)

http://www.scotland.police.uk/ (police)

http://www.fireservice.co.uk/information/ukfrs. (fire service)

http://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (nhs)

http://www.show.scot.nhs.uk/organisations/index.aspx (nhs)

http://www.scottishambulance.com/Theservice/Default.aspx (ambulance services)

http://www.wales.nhs.uk/nhswalesaboutus/structure (nhs)

http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)

http://www.oscr.org.uk/ (charities)

The framework agreement will be with a single contractor and will commence on the 1.11.2013 for a period up to the 31.3.2018, allowing for forward purchasing for the supply period, with the period of supply commencing from 1.4.2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See tender documentation. Parent company guarantee and/or other guarantees of performance and financial liability may be required by the Contracting Authority.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

West Mercia Energy wishes to trade with one legal entity with a single point of contact and defined responsibility.

III.1.4)

Other particular conditions to which the performance of the contract is subject

See Terms and Conditions of contract.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

See tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

WME2013(2)

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The deadline for tenders will be 12:00, 9.9.2013. It is envisaged that this framework will cover both the supply of gas and as appropriate, the provision of associated services. It is also envisaged that new contracting authorities and customers of WME will use this framework agreement on a rolling programme basis as their contracts expire.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

West Mercia Energy will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section I.1).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

III)

Address and contact points to which Tenders/Requests to Participate must be sent