CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Realisation, by whatever means of services, corresponding to the requirements specified by the contracting authority.The services will be undertaken for properties and sites owned and administered by Raven Housing Trust. These include, but may not be limited to, the following areas:The Districts of Reigate and Banstead Borough Council, The London Borough of Sutton, Tandridge District Council, Mole Valley District Council, Epsom and Ewell Borough Council, Woking Borough Council, Crawley Borough Council, Mid Sussex District Council.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Raven Housing Trust Ltd (Raven) are seeking to appoint a specialist consultant to undertake asbestos survey and analytical services throughout the properties owned and administered by them.

By 2017 Raven aim to have carried out asbestos management surveys on all of its stock. It is estimated that this will equate to 450 surveys per annum from 2015 to 2017. Additionally asbestos refurbishment surveys will be required on an on-going basis to accommodate planned maintenance work/ adaptations; these are currently estimated at around 180 surveys per annum.

Raven also require specialist support in all other services and functions related to asbestos surveys and analytical works.

As an indicative, but not exhaustive, list, the services will include:

— The inspection of properties to the “Management” level of asbestos surveys in accordance with the relevant regulations,

— The inspection of properties to the “Refurbishment & Demolition” level of asbestos surveys in accordance with the relevant regulations,

— The inspection of properties undertaking a hybrid management/pre refurbishment survey in accordance with the relevant regulations,

— Annual condition reassessment of ACMs located in communal areas,

— Survey and condition reassessment data submission in a format enabling data upload in to Ravens asbestos register database,

— Internet access to data stored and maintained on the Consultants web portal,

— Sampling and analysis of suspected asbestos materials,

— Asbestos air monitoring of all types,

— Preparation of specifications relating to removal, encapsulation etc.,

— Supervision of asbestos removal including stage 4 clearance testing, personal monitoring, reassurance testing,

— Contract management and full site supervision,

— Provision of asbestos analysis service,

— Specialist consultancy services with a 24 hour helpline and emergency call out facility,

— Management, control and up date of contracts register,

— Any other duties reasonably associated with acting in the role of specialist consultant,

The draft specification has been included for further information.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Raven reserve the right to require a Performance Guarantee Bond and/or a Parent Company Guarantee. Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender Documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Where a consortium or other grouping of suppliers submits a joint bid, such consortia or grouping must nominate a lead organisation to deal with Raven in all matters relating to the contract/s. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.

Where a consortium chooses instead to nominate a contracting party from among their number with the other members acting as sub contractors, this must be made clear in their bid.

The contracting party will be entirely responsible for all matters relating to the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The contract will be subject to the terms of the JCT Measured Term Contract 2011 and further amended to reflect the contract. Full details will be available in the Invitation to Tender.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Prequalification Questionnaire is available on www.housingprocurement.com.

This will contain full details of the selection criteria and evaluation methodology. Details of the Award Criteria will be issued in the Invitation to Tender.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The Prequalification Questionnaire available on www.housingprocurement.com will contain full details of the selection criteria and evaluation methodology. Numbers given are estimates only.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PP408

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Raven reserves the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note provision of a submission to Raven does not guarantee any level /amount of work. Raven will not in any circumstances, reimburse any expense incurred by the applicants in preparing their pre qualification questionnaire or tender submission.

PQQs will be issued and must be returned via the electronic tendering system (ProContract) at www.housingprocurement.com. Suppliers will need to register on the website (at no charge) in order to access information. Guidance on the operation of the system is available on the website without being registered. Any and all additional information will be issued through the website.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with the Public Contracts Regulations 2006 (as amended) available at www.legislation.gov.uk

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent