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Summary

OCID:
Published by:: Hertfordshire NHS Procurement
Authority ID:: AA29661
Publication date:: 12 July 2014
Deadline date:: 11 August 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Face to face Interpretation, telephone Interpretation, & potentially translation of written documents and/or non-spoken British Sign Language (BSL) for health care users and includes hands on sign interpreting.

A 24x7 service with diverse requirements may be required. The Trusts will be looking for telephone interpreting services and other innovative ways of providing the service. The Trusts included in this tender are:

West Hertfordshire Hospitals NHS Trust.

Hertfordshire Community NHS Trust.

East and North Hertfordshire NHS Trust.

Hertfordshire Partnership University NHS Foundation Trust.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Hertfordshire NHS Procurement
Postal Address: Hertfordshire NHS Procurement Gate House, Fretherne Rd
Town: Welwyn Garden City	Postal Code: AL8 6NS	Country: UK
For the attention of: Mr. David Beaven	Telephone: +44 1707356176
E-Mail: david.beaven@hertsprocurement.nhs.uk	Fax: +44 1707356179
General Address of the contracting authority (URL) Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

The Supply of Interpreting, telephone interpreting and potentially translation services and BSL.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

A range of locations currently across Hertfordshire, Essex and Norfolk. The range of areas may increase in accordance to Trust requirements.

NUTS Code UKH

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

West Hertfordshire Hospitals NHS Trust.

Hertfordshire Community NHS Trust.

East and North Hertfordshire NHS Trust.

Hertfordshire Partnership University NHS Foundation Trust.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	79540000
Additional objects

79530000

85000000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

It is envisaged that separate contracts may be in place for each Trust.

1)You will need to ensure you register your company details via the suppliers portal on the Due North system www.supplying2nhs.com/. Candidates with an existing account should ensure all details are up to date. Candidates will be required to register their expression of interest via the Due North portal

under contract ref: JFF-2HOEO.

Candidates will be required to complete a PQQ which will be sent out automatically once potential bidders have registered interest in this

opportunity via Due North. Should you not register your company details on Due North by the closing date, your interest will not be considered further.

2) Specific declarations - suppliers must declare that they have not been convicted of the following.

(a) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(b) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(c) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(d) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

Any resultant contract may be for the benefit of this or other member organisations or NHS bodies within the geographical areas including Bedfordshire, Hertfordshire, Norfolk, Suffolk, Cambridgeshire and Essex. The selected suppliers will be expected to supply all products/services as are required by the contracting authority from time to time. Future additions to their products/services will also be included. The contract is for the benefit of other participating NHS bodies and any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services.

II.2.2)

Options

36 months with the potential to extend 12 plus 12 months.

Further details will be in the PQQ and Tender Documents.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 36(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Contracting Authorities reserve the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Tenders are to be priced in sterling and payment will be made in sterling. The main terms and conditions will be provided to all bidders invited to tender. Further details will be provided in the ITT.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

These will be set out in the contract documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

These will be set out in the contract documents.

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 8

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

JFF-2HOEOX - T/04-14/06

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

11-08-2014 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

The contract may be extended by a further 1 or 2 years.

The contract will be covered by the new Transparency Regulations.

All dates and time periods specified in this notice are provisional best estimates, and the contracting authorities reserve the right to change these.

Applicants are able to access the PQQ Documents via the Due North portal website by downloading, completing then re-attaching it.

Expressions of Interest/PQQ/Tenders, must be submitted via the Due North Portal by the time and dates specified. Any areas of non compliance will risk the submission not being acknowledged or evaluated.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

09-07-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

SF 22

Coding

Commodity categories

ID	Title	Parent category
85000000	Health and social work services	Other Services
79540000	Interpretation services	Office-support services
79530000	Translation services	Office-support services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: david.beaven@hertsprocurement.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.