CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Stores and Materials Contract.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Main place of delivery will be West Cheshire.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Organisation background

Weaver Vale Housing Trust (WVHT) was formed in July 2002 following a transfer of Vale Royal Borough Council housing stock and is the only local landlord wholly based in West Cheshire. Providing over 6,000 homes in Northwich, Winsford, Frodsham, Helsby and outlying rural areas. We provide a range of affordable accommodation for all ages, from flats and retirement apartments to two/three/four bed houses.

We have developed a variety of services to support people in their day to day life, helping them live independently in their own homes. Our fundamental aim is to help our customers improve the quality of their lives.

Since its formation the Trust has completed over £100 million of improvements to its homes and undertaken a series of award winning new build projects to provide affordable, energy efficient housing in West Cheshire.

WVHT is continuing to work towards the vision of Transforming Neighbourhoods, Homes and Services, to improve the quality of life for our customers.

Required service

The tender was focused on the provision of materials to support the WVHT property services team, which consists of approximately 112 operatives with a fleet of 80 vehicles. The property services team is responsible for building maintenance, electrical and gas services and programmed/planned works on behalf of WVHT.

Purchases are to be from a core range covering a wide variety of plumbing, heating, gas, electrical, lightside, and heavyside materials as well as ancillary services such as plant hire. The service requires a supplier with proven capability and experience in providing dedicated stores facilities supplying a comprehensive range of materials.

WVHT may also require the successful merchant to factor some products (specials) from third-party suppliers either by physically purchasing and selling on specialist products, or simply handling the invoice and payment process for goods collected/delivered directly from/by relevant local suppliers

Tenderers were permitted if they chose to submit their costs based upon a management fee approach, with an annual fee for the service element identified separately from the materials costs.

WVHT currently operate with Open Accounts as their financial system and Aareon QL for their works system.

Site visits and interviews were conducted as part of the tender evaluation process.

Tender value and contract duration

The tender was undertaken as an open procedure, as detailed in Regulation 15 of the UK statutory instrument Public Contracts Regulations 2006/5 (as amended).

Tenders were invited for the supply of building materials through a managed stores service. The service will be used by WVHT and by any of WVHT's subsidiaries, both current and future. The duration of the contract will be 60 months.

The estimated value of purchases that will be made during the full 60 month period is approximately between GBP 7 000 000 and GBP 8 000 000 excluding VAT. This estimate of expenditure is for information only, and no guarantees are given, nor are implied as to the actual value of business that will be placed with the successful Supplier.

The new contract will be required to be operational from the 30.9.2014.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

This tender process incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. Appeals could be directly raised with Weaver Vale via the contact points detailed in section I.1 of the contract notice. If an appeal regarding the award of the contract had not successfully been resolved between the tenderer and Weaver Vale then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice