CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Royal Lancaster Infirmary in Lancaster, Furness General Hospital in Barrow in Furness and Westmorland General Hospital in Kendal.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The provision of an imaging managed service to University Hospitals Morecambe Bay NHS Trust for their sites at Royal Lancaster Infirmary in Lancaster, Furness General Hospital in Barrow in Furness and Westmorland General Hospital in Kendal. Refer to PQQ for further details.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Further details will be provided in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The contracting authority reserves the right to require groupings of bidders to take a particular legal form, a single bidder to take primary liability or each party to undertake joint and several liability. Consortia bids are acceptable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As set out in the PQQ which is available from the address in section I.1.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As set out in the pre qualification questionnaire which is available from the address in section I.1.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(A) Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.

— Enter your correct business and user details.

— Note the user-name you chose and click ‘Save’ when complete.

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender:

— Login to the portal with the user-name/password.

— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).

— Click on the relevant PQQ/ ITT to access the content.

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).

— You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the tender:

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

— You can now use the ‘Messages' function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then publish your reply using the publish button in the ‘Actions’ box on the left-hand side of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

(B) Any supplier may be disqualified who does not respond to the following in the requisite manner:

1) Supplying a profile in NHS Supplier Information Database (sid4health) as part of their PQQ submission. The Contracting Authority has no influence in relation to the time period involved in the generation of a sid4health profile, however, it understands that the process can take between 2 to 5 days and that these time-scales may vary from country to country.

(C) The contracting authority does not bind itself to accept the lowest or any offer.

(D) The contracting authority is not responsible for any costs incurred by bidders in relation to their participation in this process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point of information on the decision to award the contract is communicated to bidders in accordance with Regulation 32A of the Public Contracts Regulations 2006.

Any bidder wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights as set out in Part 9 of the Public Contracts Regulations 2006.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

A strategic approach to managing an equipment service, ensuring that the imaging equipment is maintained to a high standard and is replaced to an agreed investment plan and refresh timetable.

The managed service provider will own the equipment and provide it to the Trust as part of managed service. This may include using some of the Trusts current assets and premises.

The managed service provider will provide the expertise and work with Trust staff to purchase appropriate equipment, install, train users and manage and maintain a portfolio of imaging equipment. See PQQ for more details.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

A strategic approach to managing an equipment service, ensuring that the imaging equipment is maintained to a high standard and is replaced to an agreed investment plan and refresh timetable. The contract period will be for 14 years with an option to break the contract at the end of year 7.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Radiology reporting of non-core workload and at high peak times, some core workload to enable Trust staff to work on specific areas in accordance with their own specialisms.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Radiology reporting of non-core workload and at high peak times, some core workload to enable Trust staff to work on specific areas in accordance with their own specialisms.

Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

ANNEX B

Information About Lots

1)

Short Description

The provision of solutions to help the Trust to increase access to equipment, reporting and/or staffing capacity and be flexible in their approach to delivering excellent patient care at (e.g.) peak periods, community based imaging services, specific local and national campaigns etc.

The scope of the required service is not to provide a wholesale clinical service but to simply have an ability to provide additional capacity to help with initiatives / demands that are put on the current service on occasions. As an example, this could be in the form of mobile services or via the provision of temporary staff.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The provision of solutions to help the Trust to increase access to equipment, reporting and/or staffing capacity and be flexible in their approach to delivering excellent patient care at (e.g.) peak periods, community based imaging services, specific local and national campaigns etc.

The scope of the required service is not to provide a wholesale clinical service but to simply have an ability to provide additional capacity to help with initiatives/demands that are put on the current service on occasions. As an example, this could be in the form of mobile services or via the provision of temporary staff.

Owing to the variable nature of the demand for this service, the contract period will initially be for 2 years with an option to extend for additional period up to 24 months.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The provision of all the elements outlined in Lots 1, 2 and 3 from either one provider or from a collaboration of providers, lead by 1 provider.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The contract period will be for 14 years with an option to break the contract at the end of year 7.

4)

Indication about different contract dates

5)

Additional Information about lots