CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Cleaning services. 1.0 This Domestic & Support Services Contract provides the Norfolk & Suffolk NHS Foundation Trust with cleaning, hostess, portering and courier services across its various locations in Norfolk and Suffolk.

1.1 Norfolk & Suffolk NHS Foundation Trust provides mental health services across the counties of Norfolk and Suffolk.

The Trust has eight major sites with in-patients and several smaller sites from which Community Teams provide services in the community. Facilities services are currently managed from two core sites at Hellesdon on the outskirts of Norwich and St Clements in Ipswich.

1.2 The Domestic and Support Services Contract will provide the

Trust with a Hostess/meal, Portering/courier, and Domestic cleaning service. It is important to provide a high standard of healthy eating and clean buildings across the Trust so that patients and other service users have a clean, healthy, safe and infection free environment conducive to their recovery. It is also important that Trust staff have a clean working environment and visitors can see that the Trust is committed to high standards evidenced both through internal quality assurance monitoring and through the P.L.A.C.E. audits undertaken by the Trust with patient representatives as required annually by the governments Health and Social Care Information Centre.

1.3 The cleaning specification in this contract is based on NHS cleaning guidelines and the cleaning performance measured on the NHS standard of Cleanliness and any future NHS guidelines.

1.4 The hostess/meal services have been incorporated into the Domestic Contract to enable a more effective and flexible use of the workforce across the whole of the Trust.

1.5 By including the Portering and Courier services into the domestic contract it is intended that necessary transfer of documents and mail, pharmacy, stores and equipment is mainly carried out in a single coordinated schedule.

1.6 The Trusts objective in combining the four strands is to more effectively use resources and benefit from an improved overall performance and efficiency of services.

1.7 It is the responsibility of the Contractor to fulfil these aims, provide a well managed, well trained workforce committed to high levels of service using the most advanced and effective cleaning techniques to meet these objectives and to use the most effective and efficient model to deliver the services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Ipswich:-Cleaning-services./74BJUC2JMA

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/74BJUC2JMA

GO Reference: GO-2014723-PRO-5836319

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice