CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Constituent authorities of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) who are identified at para II.1.5 In addition WME is purchasing on behalf of itself and any wholly owned local authority company (whether solely owned or jointly owned with other local authorities) or other entity that is deemed to be a contracting authority by virtue of the Council's involvement or the involvement of another local authority

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Liquefied Petroleum Gas (LPG). The organisation is operated under the authority of a Joint Committee formed under the Local Government Act 1972, the Member Authorities being Shropshire Council, Herefordshire Council, Worcestershire County Council and Telford & Wrekin Council. A Joint Agreement between those Member Authorities determines the governance arrangements. The Joint Committee is the elected Member body responsible for the discharge of the functions of the Member Authorities.

The objectives of the West Mercia Energy Joint Committee (WME) is to maintain effective, efficient and economic arrangements for the purchase and supply of energy at the request of and to the satisfaction of the Member Authorities and to other public bodies, non-profit making and charitable organisations, education providers, including Academies, and private sector organisations delivering public services on behalf of public bodies and such other organisations which may be approved by the Joint Committee (including approval via the Annual Business Plan) where it is permitted by law and is to benefit of Member Authorities to do so.

In accordance with the above stated aims and objectives, WME are seeking to establish a framework arrangement for the supply and delivery of bulk liquified petroleum gas (LPG) including the installation of tanks where required, bottled propane gas and ancillary products to the customers of West Mercia Energy in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin, and Worcestershire, together with other customers of West Mercia Energy (current and potential), in general as further identified at the following websites but also to include any organisation within the description in the paragraph above not so identified:

https://www.gov.uk/find-your-local-council (Local Authorities)

https://www.education.gov.uk/edubase/home.xhtml (education establishments)

http://www.schoolswebdirectory.co.uk/index.php (education establishments)

http://www.ukschoolsdirectory.net/ (education establishments)

https://www.police.uk/?view=force_sites#force_sites (police)

https://www.scotland.police.uk/ (police)

http://www.fireservice.co.uk/information/ukfrs. (fire service)

https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)

https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (NHS)

http://www.show.scot.nhs.uk/organisations/index.aspx (NHS)

https://www.wales.nhs.uk/nhswalesaboutus/structure (NHS)

https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)

http://www.oscr.org.uk/ (charities).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See tender documentation. Parent company guarantee and/or other guarantees of performance and financial liability may be required by the Contracting Authority.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Orders will be placed directly with the successful tenderer by the customers of West Mercia Energy using the framework agreement. The successful tenderer will submit invoices in accordance with the Terms and Conditions of Contract.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

West Mercia Energy wishes to trade with one legal entity with a single point of contact and defined responsibility.

III.1.4)

Other particular conditions to which the performance of the contract is subject

See Terms & Conditions of contract.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

See tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

WME 2015(1)

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The deadline for tenders will be noon 31.7.2015.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Liquefied-Petroleum-Gas-%28LPG%29./729TSH3DKV

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/729TSH3DKV

GO Reference: GO-2015626-PRO-6724538.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

West Mercia Energy will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section I.1.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice