CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Solihull Community Housing (SCH) is looking to appoint a suitable contractor to carry out waste management services at our Asset Management Hub at Chapelhouse Road in Chelmsley Wood, Solihull.

The Maintenance Services Team operates from an office and yard facility in Chelmsley Wood, Solihull which supports the delivery of their work. This facility is a registered waste transfer station.

Waste is brought into the yard from the Maintenance Services Team, Estate Management and Solihull Community Housing Contractors and includes but is not limited to, waste materials associated with building maintenance works, fly tipped waste and asbestos

The service required under this contract will be in respect of:

— Mobile Compactor for Mixed Construction Waste,

— Roll on Roll Off Skips for:

— Mixed Construction Waste,

— Scrap Metal,

— Mattresses,

— Enclosed Skips for:

— Glass,

— Confidential Waste,

— Asbestos.

It is anticipated that the Contract shall commence 1.10.2015.

The proposed term of this Contract is for a period of 3 years with an option to extend, subject to performance, by up to a further 12 month period.

The Contract value is estimated at GBP 95 000 per annum.

The successful contractor is to be selected through a formal open tender process.

Interested applicants must download and complete a set of tender documents.

The closing date for the submission of completed tenders is no later than 12:00 noon on Monday 10.8.2015.

Site Visit

Tenderers are welcome to attend an information site visit at the Chapelhouse Asset Management Hub, to see the site and the waste units. This site visit will be held on Wednesday 8th July at 2:00 pm. All tenderers interested in attending the visit must register by sending a message through the Correspondence feature.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

It may be necessary for the appointed economic operator, prior to the commencement of the Contract, to provide a Contract Performance Guarantee Bond or cash deposit equivalent to 10 percent of the annual contract value.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Minimum requirements are set out in Section 1 one of the ITT document which is available via Solihull Community Housing's e-Tendering web portal: http://www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PROJECT - 00003198

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Expression of Interest: Suppliers wishing to express an interest in this tender opportunity are required to complete and return a set of Invitation to Tender (ITT) documents by no later than 12:00 noon on Monday 10.8.2015; the ITT documentation is available via Solihull Community Housing"s e-Tendering web portal: http://www.csw-jets.co.uk/

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice