CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

West Kent Housing Association (West Kent) wishes to procure contracts for the provision of cleaning services in West Kent owned blocks, a select number of Emerald communal lounges (including communal kitchens and toilets) and window cleaning for our blocks.

Note that Emerald is the brand name for our accommodation service for people over 55 years old.

The service is divided into 4 Lots. Further details of each of these Lots are set out in Annex B of this notice and in the Pre-Qualification Questionnaire (PQQ).

Applicants may bid for 1, several or all Lots.

It is envisaged that the contracts will last for an initial period of 5 years, with an option to extend for a further 3 years at West Kent's discretion, giving a total potential term of 8 years.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent company guarantees, performance bonds, warranties and/or deposits may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

To be included in the contract documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of providers submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As set out in the PQQ.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As set out in the PQQ

Applicants should note that the numbers stated above are the minimum and maximum number of applicants that West Kent intends to invite to tender for each Lot.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Block Communal Cleaning and Window Cleaning

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

A copy of the PQQ and tender documents for this procurement can be obtained by sending an email to: steven.bennett@wkha.org.uk titled ‘Block Communal Cleaning and Window Cleaning’

In accordance with the requirements of the Public Contracts Regulations 2015, the PQQ and the tender documents are being made available to applicants from the date of issue of this OJEU Notice. However, interested applicants are initially only required to submit a completed PQQ by the deadline stated in section IV.3.4 of this Notice. Only those applicants that are shortlisted for the tender stage following the PQQ evaluation will be required to submit a tender for the contracts in response to the Invitation to Tender (ITT)

West Kent reserves the right to cancel the procurement and not to proceed with all or part of the contracts.

West Kent will not, under any circumstances, reimburse any expense incurred by applicants in preparing their PQQ or tender submissions.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Part 3 of the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

This Lot covers a total of 172 blocks within the Sevenoaks district including the following towns and villages:

Charcott

Halstead

Otford

Swanley

Crockenhill

Hartley

Seal

Weald

Dunton Green

Hextable

Sevenoaks

Westerham

Eynesford

Kemsing

Shoreham

West Kingsdown

Farningham

Leigh

South Darenth

Hawley(Dartford)

Fordcombe

This Lot also includes 6 Emerald communal lounges in the following towns and villages:

Eynesford

Hextable

South Darenth

Swanley

Hartley

For further details of this Lot please refer to the PQQ and tender documents.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 80 000 GBP per annum, giving a total value of approximately 640 000 GBP over the potential 8 year term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot covers a total of 37 blocks outside of the Sevenoaks district including in the following towns and villages:

Ashford

Gravesend

Maidstone

Tonbridge

Gillingham

Headcorn

Rochester

Tunbridge Wells

For further details of this Lot please refer to the PQQ and tender documents.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 50 000 GBP per annum, giving a total value of approximately 400 000 GBP over the potential 8 year term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot covers window cleaning at a total of 171 blocks within the Sevenoaks district including in the following towns and villages:

Charcott

Halstead

Otford

Swanley

Crockenhill

Hartley

Seal

Weald

Dunton Green

Hextable

Sevenoaks

Westerham

Eynesford

Kemsing

Shoreham

West Kingsdown

Farningham

Leigh

South Darenth

Hawley(Dartford)

Fordcombe

This Lot also includes window cleaning at 6 Emerald communal lounges and West Kent's main office located at 101 London Road, Sevenoaks, Kent.

For further details of this Lot please refer to the PQQ and tender documents.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 10 000 GBP per annum, giving a total value of approximately 80 000 GBP over the potential 8 year term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot covers window cleaning at a total of 38 blocks outside of the Sevenoaks district including in the following towns and villages:

Ashford

Gravesend

Maidstone

Tonbridge

Gillingham

Headcorn

Rochester

Tunbridge Wells

This Lot also includes window cleaning at West Kent's office located at 67a Cuxton Road, Strood, Rochester, Kent.

For further details of this Lot please refer to the PQQ and tender documents.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 20 000 GBP per annum, giving a total value of approximately 160 000 GBP over the potential 8 year term.

4)

Indication about different contract dates

5)

Additional Information about lots