CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Fanzone for Rugby World Cup 2015.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Old Deer Park, Richmond.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

This OJEU contract award notice gives notice of the procurement of a public contract.

The London Borough of Richmond upon Thames (the ‘Contracting Authority’) is a host city for the Rugby World Cup 2015.

It is a requirement of Rugby World Cup 2015 (the ‘RWC’) that each ‘host city’, of which the Contracting Authority is one provides at least one Fanzone which can accommodate up to 5 000 supporters. The Contracting Authority will have one official Fanzone site located in Old Deer Park, Richmond.

The Fanzone will be in place from approximately 16.9.2015 until the final at Twickenham Stadium on 31.10.2015. The Fanzone will be a mixture of marquee and open spaces and on match days there will be entertainment, alcohol and food provision, toilets and large TV screens. Subject to relevant permissions and licensing arrangements, the Fanzone will be open for all England matches and for a minimum of 10 games. The Council intends for the Fanzone to be open for 19 games on match days and for the site to be open on 8 designated Festival Days when no matches are taking place.

The Contracting Authority appointed an Economic Operator for event management and production services for the RWC Richmond Fanzone (the ‘Richmond Fanzone Services’), a public contract for event management and live production services. In addition to the aforementioned services the Economic Operator will also be required to provide the necessary stewarding and security services.

The Economic Operator is required to provide all elements associated with live production for the Fanzone including (but not limited to):

— Audio;

— Visual;

— Power;

— Temporary structures;

— Stage management;

— Rigging; and

— Communications.

The Contracting Authority will work in partnership with the chosen Economic Operator to identify and maximize commercial opportunities on non RWC event days (‘Festival Days’). The Economic Operator will be responsible for engaging and/or managing third party operators to optimize income generation on the festival days.

The contract was awarded on 27.5.2015.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

PR1717

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Authority incorporated a minimum 10 calendar day standstill period into the procurement process which commenced on 16.5.2015.Proceedings must begin within 30 days beginning with the date when the economic operator first knew or ought to have known that the grounds for starting the proceedings had arisen.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice