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Summary

OCID:
Published by:: NHS Professionals Ltd
Authority ID:: AA21205
Publication date:: 25 July 2015
Deadline date:: 19 August 2015
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Contract for an off the shelf booking and matching Software Solution which enables healthcare workers to register and client Trusts to add assignments. The solution will then match available workers with the parameters set by the client Trust. All transactions to be available over browser, tablet and mobile independent platforms.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: NHS Professionals Ltd
Postal Address: 3rd Floor, Edward Hyde Building, 38 Clarendon Road
Town: Watford	Postal Code: WD17 1JW	Country: UK
For the attention of: David Waddington	Telephone: +44 1133074291
E-Mail: david.waddington@nhsprofessionals.nhs.uk	Fax:
General Address of the contracting authority (URL) www.nhsprofessionals.nhs.uk Address of the Buyers Profile (URL) https://nhsp.bravosolution.co.uk Electronic access to information https://nhsp.bravosolution.co.uk Electronic submission of tenders and requests to participate https://nhsp.bravosolution.co.uk

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Healthcare Worker Services Platform (Pilot — Locum Doctors).

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 27

II.1.2)

Main site or location of works, place of delivery or performance

Edward Hyde Building, 38 Clarendon Road, Watford, Hertfordshire, WD17 1JW.

NUTS Code UKH23

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	48000000
Additional objects

48180000

72590000

72500000

48100000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

NHSP is seeking to implement a Software Solution which enables Healthcare Workers to easily register online and client Trusts to request assignments online. Initially NHSP will implement a pilot of the Software Solution using the Base Platform. The Software Solution will match available, appropriate locum doctors based on optimisation criteria to the Trust requirement, enabling the client to either manually or automatically review and select the most appropriate candidate for the assignment.

The Software Solution will be self-service for all parties and produce relevant documentation for workers/clients as well as output files for payroll and billing purposes.

The pilot will take place with one NHSP client and cover all their locum doctor requests. It is anticipated that the pilot will last for 6 months.

NHSP's strategy is to create a micro margin approach to providing temporary staffing through automation and self-help which will reduce agency spend in the NHS. Our target is to achieve a 1-2 % gross uplift of costs on top of payments made to the flexible worker (excluding any employment costs).

The objectives of the pilot for NHSP are:

— increase shift-fill to pilot Trust;

— reduce spend by Trust on staffing costs;

— prove new model of working for NHSP; and

— identify lessons learnt for feeding into future implementations.

1 Supplier will be involved in the delivery of the contract which is for the sole use of NHSP within the health and social care market within England and Wales.

The commercial arrangements within the Contract will enable continuation from pilot to full implementation, for locum doctors, of the Software Solution with the development and implementation of the NHSP Commissioned Components. If successful NHSP may also roll the Software Solution out to cover all other staffing groups e.g. administration and clerical, allied health professionals and nursing and midwifery.

NHSP will pay a flat transaction fee (price per hour of each flexible worker hour worked through the Software Solution with an annual cap beyond which no additional transaction fees will be paid. This will only be a part of the 1-2 % target cost we aim to achieve.

There will be an overall cap of transaction fees paid by NHSP over the lifetime of the relationship. When this cap is reached NHSP will have the option to access, use and continue to enhance the source code which will previously have been held in escrow by a third party escrow agent. NHSP will also have the option to make a one-off payment to access the source code prior to reaching this cap. Further details can be found in the Contract.

In relation to the IP in NHSP's Commissioned Components, the supplier will retain ownership. However, from the date the NHSP Commissioned Components are agreed, all of the IP in them will be licensed exclusively to NHSP.

For any licensing of Original Equipment Manufacturer (OEM) components within the Base Platform, NHSP would expect that if the component is generally available the Supplier will provide details and include this in the solution. If the component is not generally available, the Supplier would secure all necessary IP rights, licences etc., for NHSP to use and exploit the Software Solution in accordance with the Contract.

The Transaction volumes are anticipated to be low during the Pilot therefore to support the Supplier in the Pilot set-up and implementation process, NHSP will, in addition to the transaction fees, make a one-off payment of 50 000 GBP upon receipt of a valid invoice which may be issued any time once the Contract has been fully executed. Should the pilot be considered successful, the Contract will continue until terminated as detailed in the Contract accompanying the ITN document.

The Supplier will provide support and maintenance to the Software Solution and depending on the preferred solution; the Supplier may also be required to provide hosting services. NHSP will have the option to require the Supplier to provide hosting services where the Supplier has indicated their ability to do so.

Estimated value range between50 000and 3 000 000
Currency: GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As specified in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As specified in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, NHS Professionals may specify that the consortium takes a particular legal form and/or that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As specified in the contract documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

As specified in the Memorandum of Information.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

As specified in the Memorandum of Information.

Minimum level(s) of standard possibly required

As specified in the Pre-Qualification Questionnaire and Memorandum of Information.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As specified in the Pre-Qualification Questionnaire and Memorandum of Information.

Minimum level(s) of standard possibly required

As specified in the Pre-Qualification Questionnaire and Memorandum of Information.

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 3

Objective criteria for choosing the limited number of candidates

Type of Procedure: Competitive procedure with Negotiation.

Criteria: As stipulated in the Memorandum of Information.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

19-08-2015 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

NHS Professionals intends to use an eTendering system in this procurement exercise https:\\nhsp.bravosolution.co.uk registration details can be found on the home page via the link ‘how to register’.

NHS Professionals reserves the right not to award any or part of this contract, postpone or terminate the procurement process (or any part of it) or change the procedure used to procure the contract at any time without liability on its part.

No contract will be created between NHS Professionals and any bidder until a contract is executed between NHS Professionals and the successful Bidder. NHS Professionals is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or bidding for this opportunity and no implied contract is created.

Tenders and all supporting documentation must be priced in sterling and written in English. Any agreements entered into will be governed by English law and subject to the exclusive jurisdiction of the English courts.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

20-07-2015

SF 22

Coding

Commodity categories

ID	Title	Parent category
72590000	Computer-related professional services	Computer-related services
72500000	Computer-related services	IT services: consulting, software development, Internet and support
48100000	Industry specific software package	Software package and information systems
48180000	Medical software package	Industry specific software package
48000000	Software package and information systems	Computer and Related Services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: david.waddington@nhsprofessionals.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Healthcare Worker Services Platform (Pilot — Locum Doctors).

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

Lodging of appeals
Precise information on deadline(s) for lodging appeals: