CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Acclaim Housing Group |
Scholes Mill, Old Coach Road, Tansley, Derbyshire |
Matlock |
DE4 5FY |
UK |
Sarah Baxter |
+44 1707339800 |
acclaim@echelonconsultancy.co.uk |
+44 1707339801 |
http://www.acclaim-group.co.uk/
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Dales Housing
Seven Locks Housing
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityGrounds Maintenance Services. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
Dales Housing has properties in the following areas: Matlock, Chesterfield, Bakewell, Hathersage, Eyam Hope Valley and Ashbourne.Seven Locks has properties in various locations throughout Leicestershire.
UKH |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The Contract is for the provision of Grounds Maintenance Services. The Contract will be for an initial term of five (5) years with an option for the contracting authority at its sole discretion to extend the contract for a further five (5) years giving a total possible contract duration of ten (10) years.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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77300000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe provision of Grounds Maintenance Contracts for Dales Housing and Seven Locks Housing
Lot 1 Dales Housing — The annual value of the contract is 225 000 GBP excluding VAT.
Lot 2 Seven Locks Housing — The annual value of the contract is 75 000 GBP excluding VAT.
The estimated total annual value of the contract (excluding VAT) shall be 300 000 GBP. The total estimated value of the contract over the potential term (i.e. 10 years) is 3 000 000 GBP. |
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3 000 000 GBP |
II.2.2)
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OptionsThe Contract will be for an initial term of five (5) years with an option for the contracting authority at its sole discretion to extend the contract for a further five (5) years giving a total possible contract duration of ten (10) years. |
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Provisional timetable for recourse to these options60 |
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Number of possible renewals1 |
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts60 |
II.3)
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Duration of the contract or limit for completion120 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The right to require the provision of appropriate guarantees, bonds, warranties and insurances is reserved and the detail of any such requirement will be set out in the contract documents.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Any consortium arrangements required by the contracting authority will be set out in the Contract Documents.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ. This can be obtained from http://www.echelonconsultancy.co.uk/eDocs
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III.2.2)
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Economic and financial capacity
As detailed in the Pre-qualification Questionnaire consistent with Directive 107 (1) in the 2015 Public Contracts Regulations. The questionnaire is available from http:// www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.
As detailed in the Pre-qualification Questionnaire consistent with Directive 107 (1) in the 2015 Public Contracts Regulations.The questionnaire is available from http:// www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.
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III.2.3)
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Technical capacity
As detailed in the Pre-qualification Questionnaire. The questionnaire is available from http:// www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.
As detailed in the Pre-qualification Questionnaire. The questionnaire is available from http:// www.echelonconsultancy.co.uk/eDocs and must be returned to the address and date as stated in the PQQ.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate514 |
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Objective criteria for choosing the limited number of candidates
A minimum of 5 operators will be invited for each lot, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by 1 or 2 if their scores are closely placed around the cut-off point. This will be set out in the PQQ and Contract Documents.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
ECH668
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 28-08-2015
12:59
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 28-08-2015
13:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 14-09-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Further details are provided in the PQQ. The contracting authority reserves the right to cancel the procurement and not to proceed with the contract. The contracting authority also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The contracting authority will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.
The contracting authority notes that the award of the contract may involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
See VI.4.2 below |
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Body responsible for mediation procedures
See VI.4.2 below |
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VI.4.2)
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Lodging of appeals
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
Cabinet Office |
70 Whitehall |
London |
SW1A 2AS |
UK |
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VI.5)
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Dispatch date of this Notice 27-07-2015 |
ANNEX A
Additional Addresses and Contact Points
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II)
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Address and contact points from which specifications and additional documentation may be obtained
echelon Consulatancy Ltd on behalf of the Acclaim Group |
219a Hatfield Road |
St Albans |
AL14TB |
UK |
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www.echelonconsultancy.co.uk/eDocs |
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ANNEX B
Information About Lots
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1
1 |
1)
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Short Description
Lot 1 grounds maintenance services Dales Housing.
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2)
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Common Procurement Vocabulary (CPV)
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77300000 |
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3)
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Quantity or scope
The provision of grounds maintenance services at Dales Housing stock with an estimated annual value of 225 000 GBP excluding VAT.
2 250 000
GBP.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
The service has been divided into two lots to encourage SME providers to apply for the contract subject to meeting the minimum criteria as set out in the PQQ. The geographical profile of the housing stock and the management of this stock prohibit the contracting authority from creating any more lots than the 2 included in this notice.
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ANNEX B
Information About Lots
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2
2 |
1)
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Short Description
Lot 2 grounds maintenance services for Seven Locks Housing.
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2)
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Common Procurement Vocabulary (CPV)
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77300000 |
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3)
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Quantity or scope
The provision of grounds maintenance services for Seven Locks with an estimated annual value of 75 000 GBP
750 000
GBP.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
The service has been divided into two lots to encourage SME providers to apply for the contract subject to meeting the minimum criteria as set out in the PQQ. The geographical profile housing stock and the management of this stock prohibit the contracting authority from creating any more lots than the 2 included in this notice.
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