Voluntary ex ante transparency notice
Directive 2009/81/EC
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, Ships, Maritime Platform Systems (MPS)
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
E-mail: DESShipsComrcl-MPS-CI-EMS@mod.uk
NUTS: UKK11
Internet address(es)
Main address: www.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Independent Royal Navy Fuels Analysis, Lubricants Technical Support, Development and Testing and Test Kit Overhaul, Repairs and PDS and SOAP.
II.1.2) Main CPV code
09100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Fuels. Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment. Parts for warships. Lubricants. MOD DE&S Maritime Equipment Systems has a requirement for the independent testing and technical assessment, reporting and consultancy on maritime fuels lubricants and associated products (as scoped in Def Stan 01-5) on a world- wide basis. Along with the management and undertaking of the Spectral Oil Analysis Programme for diesel engine lubricating oil for RN Diesel engines to include programme management with associated fuels and lubricants test kit overhaul, repair and PDS.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
11 340 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
09100000
50200000
35520000
24951100
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
Bristol, City of.
II.2.4) Description of the procurement
Fuels. Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment. Parts for warships. Lubricants. MOD DE&S Maritime Equipment Systems has a requirement for the independent testing and technical assessment, reporting and consultancy on maritime fuels lubricants and associated products (as scoped in Def Stan 01-5) on a world- wide basis. Along with the management and undertaking of the Spectral Oil Analysis Programme for diesel engine lubricating oil for RN Diesel engines to include programme management with associated fuels and lubricants test kit overhaul, repair and PDS.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
The Maritime Systems Support Team, part of the United Kingdom Ministry of Defence (the ‘Authority’), has a requirement for the independent testing and technical assessment, reporting and consultancy on maritime fuels, lubricants and associated products (as scoped in Def Stan 01-5) on a world-wide basis, together with the management and undertaking of the Spectral Oil Analysis Programme for diesel engine lubricating oil for RN Diesel engines to include programme management with associated fuels and lubricants test kit overhaul. The Authority intends to place a contract with ITS Testing Limited (the ‘Contractor’) for this requirement.
It is considered that this contract can be placed using the Negotiated Procedure without prior publication of a Contract Notice pursuant to Article 28(1)(e) of Directive 2009/81/EC of the European Parliament and the Council (Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011) for technical reasons.
The Authority tested the market by instigating a fair and transparent competitive process, and found that only 1 bidder — the Contractor — submitted a PQQ confirming it was technically able to meet the requirement. Therefore, competition is not technically viable.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
13/04/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ITS Testing Services (UK) Ltd
A7 Room 1068, Cody Technology Park, Ively Road
Farnborough
GU14 0LX
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
11 340 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2016628-DCB-8418551.
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Ships, Maritime Platform Systems (MPS)
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
VI.4.2) Body responsible for mediation procedures
Ministry of Defence, Ships, Maritime Platform Systems (MPS)
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, Ships, Maritime Platform Systems (MPS)
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
VI.5) Date of dispatch of this notice
28/06/2016