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Cymraeg

Contract Notice

Teign Housing Repairs and Maintenance Works (Wholly Owned Subsidiary).

  • First published: 04 July 2016
  • Last modified: 04 July 2016
  • Version: N/A

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

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Contents

Summary

OCID:
Published by:
Teign Housing
Authority ID:
AA33472
Publication date:
04 July 2016
Deadline date:
29 July 2016
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Teign are inviting expressions of interest from suitably qualified and experienced contractors to enter into a contract to deliver a programme of repairs and maintenance and associated works as detailed further.

The contract will be a TPC2005 for an initial term of 10 years with an option to extend for a further 5 years.

Please note that Bidders will be able to access the ISDS documents by following the instructions contained in the PQQ available at: http://www.echelonconsultancy.co.uk/eDocs

The total anticipated value excluding Vat of the contract is set out below:

Responsive repairs (Years 1-10: 9 750 000 GBP-Years 11-15: 5 000 000 GBP — Total 15 years 14 750 000 GBP);

Voids (Years 1-10: 5 460 000 GBP-Years 11-15: 2 800 000 GBP — Total 15 years 8 260 000 GBP);

Planned (Years 1-10: 35 803 252 GBP-Years 11-15: 12 518 251 GBP — Total 15 years 48 321 503 GBP);

Cyclical Electrical (Years 1-10: 1 534 500 GBP-Years 11-15: 795 000 GBP — Total 15 years 2 329 500 GBP);

3 star heating (Years 1-10: 3 074 000 GBP-Years 11-15: 2 120 000 GBP — Total 15 years 5 194 000 GBP);

Disabled adaptations (Years 1-10: 1 443 000 GBP-Years 11-15: 740 000 GBP — Total 15 years 2 183 000 GBP);

CCTV servicing and repairs (Years 1-10: 218 400 GBP-Years 11-15: 112 000 GBP — Total 15 years 330 400 GBP);

Communal TV repairs (Years 1-10: 32 000 GBP-Years 11-15: 20 000 GBP — Total 15 years 52 000 GBP);

EPC production (Years 1-10: 70 200 GBP-Years 11-15: 36 000 GBP — Total 15 years 106 200 GBP);

Lightning conductor servicing and repair (Years 1-10: 7 800 GBP-Years 11-15: 4 000 GBP — Total 15 years 11 800 GBP);

Passenger lift servicing and repair (Years 1-10: 119 340 GBP-Years 11-15: 61 200 GBP — Total 15 years 180 540 GBP);

Stair lift servicing and repair (Years 1-10: 156 000 GBP-Years 11-15: 80 000 GBP — Total 15 years 236 000 GBP);

Fire equipment servicing and repair (Years 1-10: 19 500 GBP-Years 11-15: 10 000 GBP — Total 15 years 29 500 GBP);

Asbestos surveys and remedial works (Years 1-10: 1 466 400 GBP-Years 11-15: 752 000 GBP — Total 15 years 2 218 400 GBP);

Fire alarm serving and repair (Years 1-10: 124 800 GBP-Years 11-15: 64 000 GBP — Total 15 years 188 800 GBP);

Emergency lighting servicing and repair (Years 1-10: 81 900 GBP-Years 11-15: 42 000 GBP — Total 15 years 123 900 GBP);

Fire risk assessments (Years 1-10: 85 800 GBP — Years 11-15: 44 000 GBP — Total 15 years 129 800 GBP);

Legionella testing (Years 1-10: 55 380 GBP-Years 11-15: 28 400 GBP — Total 15 years 83 780 GBP);

Total spend excluding Vat over 10 years (59 502 272 GBP) and 15 years (84 729 123 GBP).

The following services will commence in year 1 of the contract:

Responsive repairs,

Voids,

Planned,

Disabled adaptations,

Electrical servicing.

The following services will commence in the years indicated at the sole discretion of Teign and will be discussed during the competitive dialogue process and reserve the right not to include the additional services in the final contract. Teign will expect that the Additional Services will only be awarded to the successful contractor following successful KPI results for the Core Services.

3 star gas service (2019);

CCTV servicing and repairs (2017);

Communal TV (2020);

EPC production (2018);

Lightning conductor servicing and repair (2017);

Passenger lift servicing and repair (2017);

Stair lift servicing and repair (2017);

Fire equipment servicing and repair (2017);

Asbestos surveys and remedial works (2017);

Fire alarm serving and repair (2017);

Emergency lighting servicing and repair (2017);

Fire risk assessments (2017);

Legionella testing (2017).

The labour for the programme delivery will be supplied by a wholly-owned subsidiary of Teign. The successful contractor will enter into a 2

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Teign Housing Ltd

Millwood House, Collett Way

Newton Abbot

TQ12 4PH

UK

Contact person: Pamela Graham

Telephone: +44 1707339800

E-mail: teign@echelonconsultancy.co.uk

Fax: +44 1707339801

NUTS: UKK

Internet address(es)

Main address: http://www.teignhousing.co.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.echelonconsultancy.co.uk/eDocs


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Teign Housing Repairs and Maintenance Works (Wholly Owned Subsidiary).

Reference number: ECH 708

II.1.2) Main CPV code

50700000

 

II.1.3) Type of contract

Works

II.1.4) Short description

A TPC2005 Term Partnering Contract with a single contractor to deliver a programme of Responsive Repairs, Void Works, Planned Works, Disabled Adaptations, Cyclical Works, 3 star breakdown, Gas Safety and Servicing and Compliance services.

The labour for the programme delivery will be supplied by a wholly-owned subsidiary of Teign. The successful contractor will enter into a 2nd TPC2005 contract with Teign and the Subsidiary under which Teign and the Subsidiary agree to supply labour for the programme and the contractor agrees to manage the Subsidiary's labour force.

Please note that Bidders will be able to access the ISDS documents by following the instructions contained in the PQQ available at: http://www.echelonconsultancy.co.uk/eDocs

II.1.5) Estimated total value

Value excluding VAT: 84 729 123.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50700000

45421100

45421151

45451000

45421130

45260000

45211310

45330000

45331100

45331110

45320000

50720000

50711000

45211000

79512000

33196200

31625100

31625200

35111400

35111000

45343200

45312100

44115600

42416100

42416130

32000000

50750000

45262660

90650000

71315210

71600000

II.2.3) Place of performance

NUTS code:

UKK

UKK4


Main site or place of performance:

3 600 homes across South Devon, from Dartmoor National Park to the urban centres of Newton Abbot, Teignmouth and Dawlish.

II.2.4) Description of the procurement

Teign are inviting expressions of interest from suitably qualified and experienced contractors to enter into a contract to deliver a programme of repairs and maintenance and associated works as detailed further.

The contract will be a TPC2005 for an initial term of 10 years with an option to extend for a further 5 years.

Please note that Bidders will be able to access the ISDS documents by following the instructions contained in the PQQ available at: http://www.echelonconsultancy.co.uk/eDocs

The total anticipated value excluding Vat of the contract is set out below:

Responsive repairs (Years 1-10: 9 750 000 GBP-Years 11-15: 5 000 000 GBP — Total 15 years 14 750 000 GBP);

Voids (Years 1-10: 5 460 000 GBP-Years 11-15: 2 800 000 GBP — Total 15 years 8 260 000 GBP);

Planned (Years 1-10: 35 803 252 GBP-Years 11-15: 12 518 251 GBP — Total 15 years 48 321 503 GBP);

Cyclical Electrical (Years 1-10: 1 534 500 GBP-Years 11-15: 795 000 GBP — Total 15 years 2 329 500 GBP);

3 star heating (Years 1-10: 3 074 000 GBP-Years 11-15: 2 120 000 GBP — Total 15 years 5 194 000 GBP);

Disabled adaptations (Years 1-10: 1 443 000 GBP-Years 11-15: 740 000 GBP — Total 15 years 2 183 000 GBP);

CCTV servicing and repairs (Years 1-10: 218 400 GBP-Years 11-15: 112 000 GBP — Total 15 years 330 400 GBP);

Communal TV repairs (Years 1-10: 32 000 GBP-Years 11-15: 20 000 GBP — Total 15 years 52 000 GBP);

EPC production (Years 1-10: 70 200 GBP-Years 11-15: 36 000 GBP — Total 15 years 106 200 GBP);

Lightning conductor servicing and repair (Years 1-10: 7 800 GBP-Years 11-15: 4 000 GBP — Total 15 years 11 800 GBP);

Passenger lift servicing and repair (Years 1-10: 119 340 GBP-Years 11-15: 61 200 GBP — Total 15 years 180 540 GBP);

Stair lift servicing and repair (Years 1-10: 156 000 GBP-Years 11-15: 80 000 GBP — Total 15 years 236 000 GBP);

Fire equipment servicing and repair (Years 1-10: 19 500 GBP-Years 11-15: 10 000 GBP — Total 15 years 29 500 GBP);

Asbestos surveys and remedial works (Years 1-10: 1 466 400 GBP-Years 11-15: 752 000 GBP — Total 15 years 2 218 400 GBP);

Fire alarm serving and repair (Years 1-10: 124 800 GBP-Years 11-15: 64 000 GBP — Total 15 years 188 800 GBP);

Emergency lighting servicing and repair (Years 1-10: 81 900 GBP-Years 11-15: 42 000 GBP — Total 15 years 123 900 GBP);

Fire risk assessments (Years 1-10: 85 800 GBP — Years 11-15: 44 000 GBP — Total 15 years 129 800 GBP);

Legionella testing (Years 1-10: 55 380 GBP-Years 11-15: 28 400 GBP — Total 15 years 83 780 GBP);

Total spend excluding Vat over 10 years (59 502 272 GBP) and 15 years (84 729 123 GBP).

The following services will commence in year 1 of the contract:

Responsive repairs,

Voids,

Planned,

Disabled adaptations,

Electrical servicing.

The following services will commence in the years indicated at the sole discretion of Teign and will be discussed during the competitive dialogue process and reserve the right not to include the additional services in the final contract. Teign will expect that the Additional Services will only be awarded to the successful contractor following successful KPI results for the Core Services.

3 star gas service (2019);

CCTV servicing and repairs (2017);

Communal TV (2020);

EPC production (2018);

Lightning conductor servicing and repair (2017);

Passenger lift servicing and repair (2017);

Stair lift servicing and repair (2017);

Fire equipment servicing and repair (2017);

Asbestos surveys and remedial works (2017);

Fire alarm serving and repair (2017);

Emergency lighting servicing and repair (2017);

Fire risk assessments (2017);

Legionella testing (2017).

The labour for the programme delivery will be supplied by a wholly-owned subsidiary of Teign. The successful contractor will enter into a 2nd TPC2005 contract with Teign and the Subsidiary under which Teign and the Subsidiary agree to supply labour for the programme and the contractor agrees to manage the Subsidiary's labour force.

Short-listed bidders and invited to Dialogue will be expected to contribute proposals for efficient delivery of the programme and added value to Teign.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 84 729 123.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

A minimum of 6 operators will be invited though the Contracting Authority reserves the right to increase the number of operators to be invited to submit detailed solutions by 1 or 2 if their scores are closely placed around the cut-off point.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be a TPC2005 for an initial term of 10 years with an option to extend for a further 5 years therefore the total possible anticipated value for all services for the 1st 10 years of the contract excluding Vat is 59 502 272 GBP and for the full 15 years excluding Vat is 84 729 123 GBP.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in the 2015 Public Contracts Regulations. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned to the Electronic Submission URL by the date stipulated.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out in the PQQ and procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/07/2016

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/08/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract.

The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.

Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

Teign Housing Ltd will be providing an opportunity for all interested Suppliers to attend a briefing as set out in the PQQ.

The purpose of this briefing will be to provide an introduction to Teign Housing Ltd as well as an overview of the procurement process and the objectives of the procurement exercise.

Teign is procuring in a single lot to gain the commercial efficiencies of a single contractor.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Strand

London

WC2 A2LL

UK

VI.4.2) Body responsible for mediation procedures

High Court of England and Wales

Strand

London

WC2 A2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Teign will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

UK

VI.5) Date of dispatch of this notice

28/06/2016

Coding

Commodity categories

ID Title Parent category
90650000 Asbestos removal services Cleaning and sanitation services in urban or rural areas, and related services
45262660 Asbestos-removal work Special trade construction works other than roof works
45211310 Bathrooms construction work Construction work for multi-dwelling buildings and individual houses
45331110 Boiler installation work Heating, ventilation and air-conditioning installation work
71315210 Building services consultancy services Building services
79512000 Call centre Telephone-answering services
45331100 Central-heating installation work Heating, ventilation and air-conditioning installation work
45211000 Construction work for multi-dwelling buildings and individual houses Building construction work
45451000 Decoration work Other building completion work
33196200 Devices for the disabled Medical aids
35111400 Fire escape equipment Firefighting equipment
45312100 Fire-alarm system installation work Alarm system and antenna installation work
31625200 Fire-alarm systems Burglar and fire alarms
31625100 Fire-detection systems Burglar and fire alarms
35111000 Firefighting equipment Firefighting, rescue and safety equipment
45343200 Firefighting equipment installation work Fire-prevention installation works
45421130 Installation of doors and windows Joinery work
45421100 Installation of doors and windows and related components Joinery work
45421151 Installation of fitted kitchens Joinery work
45320000 Insulation work Building installation work
50750000 Lift-maintenance services Repair and maintenance services of building installations
42416100 Lifts Lifts, skip hoists, hoists, escalators and moving walkways
42416130 Mechanical lifts Lifts, skip hoists, hoists, escalators and moving walkways
45330000 Plumbing and sanitary works Building installation work
32000000 Radio, television, communication, telecommunication and related equipment Technology and Equipment
50700000 Repair and maintenance services of building installations Repair and maintenance services
50720000 Repair and maintenance services of central heating Repair and maintenance services of building installations
50711000 Repair and maintenance services of electrical building installations Repair and maintenance services of electrical and mechanical building installations
45260000 Roof works and other special trade construction works Works for complete or part construction and civil engineering work
44115600 Stairlifts Building fittings
71600000 Technical testing, analysis and consultancy services Architectural, construction, engineering and inspection services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
teign@echelonconsultancy.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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