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Summary

OCID:
Published by:: Broadacres Housing Association
Authority ID:: AA33497
Publication date:: 08 July 2016
Deadline date:: 04 August 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The ITT relates to the procurement of a framework agreement with a single Provider for the provision, storage and delivery of building, electrical and plumbing materials to supply the in-house maintenance service of the Contracting Authority known as Broadacres Services Limited (‘“The Authority”’).

The Authority is following the open procedure under the Public Contracts Regulations 2015. The ITT document has been issued to all Providers that have expressed an interest in the contract which was advertised by the Authority in the Official Journal of the European Union (OJEU).

The Authority is looking for the Provider to provide, store and deliver building, electrical and plumbing materials. The Provider is required to provide a primary storage depot located in Northallerton which will maintain a stock of the core product range and the depot is to be staffed so that the Authority can have ready access to the materials during working hours. The core stock range is required to be replenished within 24 hours of a replenishment order being issue by the Provider.

The materials supplies will either be provided through a van stock system collected by the Authority from the Provider's storage depot or by delivery from the Provider directly to a specific property address located within the Authority's geographical area on a designated date and at a designated time.

All materials are required to be suitably protected against damage or deterioration in transit and the Provider shall be solely responsible for the security and handling of all materials whilst in transit until the point of delivery.

Based upon historic data the average annual expenditure value of the contract is 1 500 000 GBP per year.

The full scope of the Authority's requirements are set out in Section 3 of the ITT.

The Authority requires the Provider to deliver a service which:

— Can provide a managed service for the provision of materials to Broadacres.

— Utilises a branch network to support the mobilised and dynamic service which Broadacres delivers up to cover its broad geographical spread.

— Has been proven to work with other Housing Providers within this sector.

— Embeds best practice and fully utilises ICT to ensure that technology is used as a key enabler in providing the services.

— Disseminates information in an appropriate format to the right people at the right time, speeding up issue resolution and minimising costs. Key to this will be avoiding paper based systems that are expensive to manage.

— Is capable of expanding and changing with the business.

— Provides flexibility and ease of use to enable our own staff to make changes.

The materials which the Authority wishes to purchase from the Provider (as detailed in Section 3.4 Pricing Document of this ITT), include but are not limited to:

— Building materials.

— Electrical materials, fittings and equipment.

— Plumbing and heating materials, fittings and equipment.

— Painting and Decorating materials and equipment.

— Tools and PPE.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Broadacres Housing Association

Broadacres House, Mount View, Standard Way, North Yorkshire

Northallerton

DL6 2YD

Contact person: Andi McLoughlin

Telephone: +44 1609767958

E-mail: andi.mcloughlin@broadacres.org.uk

Fax: +44 1609777017

NUTS: UK

Internet address(es)

Main address: www.broadacres.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0728

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.mytenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

http://www.mytenders.org

I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Material Framework.

II.1.2) Main CPV code

44111000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKE2

Main site or place of performance:

Northallerton.

II.2.4) Description of the procurement

Based upon historic data the average annual expenditure value of the contract is 1 500 000 GBP per year.

The full scope of the Authority's requirements are set out in Section 3 of the ITT.

The Authority requires the Provider to deliver a service which:

— Can provide a managed service for the provision of materials to Broadacres.

— Utilises a branch network to support the mobilised and dynamic service which Broadacres delivers up to cover its broad geographical spread.

— Has been proven to work with other Housing Providers within this sector.

— Embeds best practice and fully utilises ICT to ensure that technology is used as a key enabler in providing the services.

— Is capable of expanding and changing with the business.

— Provides flexibility and ease of use to enable our own staff to make changes.

The materials which the Authority wishes to purchase from the Provider (as detailed in Section 3.4 Pricing Document of this ITT), include but are not limited to:

— Building materials.

— Electrical materials, fittings and equipment.

— Plumbing and heating materials, fittings and equipment.

— Painting and Decorating materials and equipment.

— Tools and PPE.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2016

End: 14/09/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/08/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/08/2016

Local time: 12:00

Place:

Broadacres House, Mount View, Northallerton.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

4 years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the my-Tenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=179174

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:179174).

VI.4) Procedures for review

VI.4.1) Review body