The procurement documents are available for unrestricted and full direct access, free of charge at:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
Lot No: 1
II.2.1) Title
Provision of Insolvency Services to Accountant in Bankruptcy
II.2.2) Additional CPV code(s)
79211000
II.2.3) Place of performance
NUTS code:
UKM50
UKM27
UKM22
UKM26
UKM5
UKM6
UKM21
II.2.4) Description of the procurement
This contract will be a framework contract consisting of 3 geographic lots, with a minimum of 2 companies appointed to each lot. Accountant in Bankruptcy (AiB) has a requirement for the provision of insolvency services for the administration of allocated sequestration cases where The Accountant is appointed trustee. The services will be required across the whole of Scotland. The requirement will be split into 3 geographic Lots, with a minimum of 2 providers in each Lot. The contract shall be for 2 years with 2 separate options to extend for a further year. Cases will be allocated automatically by the case management system (BASYS) to a specific provider in each of the regional Lots dependant on the ranking of the provider in each region.
Accountant in Bankruptcy is an Agency of the Scottish Government in terms of the Scotland Act 1998. The Chief Executive is also The Accountant in Bankruptcy (The Accountant), who is an independent statutory officer appointed under Section 1 of the Bankruptcy (Scotland) Act 1985 as amended.
The Accountant has responsibility for certain statutory functions in Scotland, including the following:
— Act as trustee in all sequestrations where the debtor has not nominated a trustee (by virtue of Section 2(1B) of the Act);
— Act as Trustee in all sequestrations awarded by the Sheriff Courts, where a Sheriff does not appoint a person to be trustee (by virtue of Section 2(2C) of the Act);
— Act as interim trustee before the award of sequestration, if appointed by the sheriff, except those where an alternative interim trustee is appointed when nominated by the petitioning creditor (by virtue of Section 2(6)(b) of the Act);
— Act as trustee on the resignation, death or replacement of the original trustee where no new trustee is elected or appointed (by virtue of Sections 28 and 28A of the Act).
AiB requires the services of providers to administer bankruptcy cases where The Accountant has been appointed Trustee. The providers will be expected to carry out the functions of the Trustee in accordance with the terms of the Bankruptcy (Scotland) Act 1985 as amended. An Operating Manual guidance detailing the bankruptcy administration process will be provided. They will be appointed to act on behalf of The Accountant. The Accountant will remain the Trustee throughout.
AiB requires all sensitive data to be handled and stored in accordance with the provisions of the Data Protection Act 1988. AiB requires evidence of technical facilities in place to enable receipt and administration of all cases.
II.2.5) Award criteria
Criteria below:
Quality criterion: To be included in tender document
/ Weighting: 45 %
Price
/ Weighting:
55 %
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 separate options to extend for 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the Public Contracts Scotland messaging system.
The process we will apply will be:
— Statements including the specific requirements which can be found within Section III.1.2) and III.1.3) of the Contract Notice;
— Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part III and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability;
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;
— The responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 60 %, 4C.6.1: 40 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015.
Lot No: 2
II.2.1) Title
Provision of Insolvency Services to Accountant in Bankruptcy
II.2.2) Additional CPV code(s)
79211000
II.2.3) Place of performance
NUTS code:
UKM34
UKM38
UKM36
UKM35
UKM31
II.2.4) Description of the procurement
This contract will be a framework contract consisting of 3 geographic lots, with a minimum of 2 companies appointed to each lot.
Accountant in Bankruptcy (AiB) has a requirement for the provision of insolvency services for the administration of allocated sequestration cases where The Accountant is appointed trustee. The services will be required across the whole of Scotland. The requirement will be split into 3 geographic Lots, with a minimum of 2 providers in each Lot. The contract shall be for 2 years with 2 separate options to extend for a further year.
Cases will be allocated automatically by the case management system (BASYS) to a specific provider in each of the regional Lots dependant on the ranking of the provider in each region.
Accountant in Bankruptcy is an Agency of the Scottish Government in terms of the Scotland Act 1998. The Chief Executive is also The Accountant in Bankruptcy (The Accountant), who is an independent statutory officer appointed under Section 1 of the Bankruptcy (Scotland) Act 1985 as amended.
The Accountant has responsibility for certain statutory functions in Scotland, including the following:
— Act as trustee in all sequestrations where the debtor has not nominated a trustee (by virtue of Section 2(1B)of the Act);
— Act as Trustee in all sequestrations awarded by the Sheriff Courts, where a Sheriff does not appoint a person to be trustee (by virtue of Section 2(2C) of the Act);
— Act as interim trustee before the award of sequestration, if appointed by the Sheriff, except those where an alternative interim trustee is appointed when nominated by the petitioning creditor (by virtue of Section 2(6)(b) of the Act);
— Act as trustee on the resignation, death or replacement of the original trustee where no new trustee is elected or appointed (by virtue of Sections 28 and 28A of the Act).
AiB requires the services of providers to administer bankruptcy cases where The Accountant has been appointed Trustee. The providers will be expected to carry out the functions of the Trustee in accordance with the terms of the Bankruptcy (Scotland) Act 1985 as amended.
An Operating Manual guidance detailing the bankruptcy administration process will be provided. They will be appointed to act on behalf of The Accountant. The Accountant will remain the Trustee throughout.
AiB requires all sensitive data to be handled and stored in accordance with the provisions of the Data Protection Act 1988. AiB requires evidence of technical facilities in place to enable receipt and administration of all cases.
II.2.5) Award criteria
Criteria below:
Quality criterion: To be included in tender documentation
/ Weighting: 45 %
Price
/ Weighting:
55 %
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 separate options to extend for 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the Public Contracts Scotland messaging system.
The process we will apply will be:
— Statements including the specific requirements which can be found within Section III.1.2) and III.1.3) of the Contract Notice;
— Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part III and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability;
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
— The responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 60 %, 4C.6.1: 40 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Provision of Insolvency Services
II.2.2) Additional CPV code(s)
79211000
II.2.3) Place of performance
NUTS code:
UKM23
UKM24
UKM25
UKM28
UKM32
UKM33
UKM3
II.2.4) Description of the procurement
This contract will be a framework contract consisting of 3 geographic lots, with a minimum of 2 companies appointed to each lot. Accountant in Bankruptcy (AiB) has a requirement for the provision of insolvency services for the administration of allocated sequestration cases where The Accountant is appointed trustee. The services will be required across the whole of Scotland. The requirement will be split into 3 geographic Lots, with a minimum of 2 providers in each Lot. The contract shall be for 2 years with 2 separate options to extend for a further year. Cases will be allocated automatically by the case management system (BASYS) to a specific provider in each of the regional Lots dependant on the ranking of the provider in each region. Accountant in Bankruptcy is an Agency of the Scottish Government in terms of the Scotland Act 1998. The Chief Executive is also The Accountant in Bankruptcy (The Accountant), who is an independent statutory officer appointed under Section 1 of the Bankruptcy (Scotland) Act 1985 as amended.
The Accountant has responsibility for certain statutory functions in Scotland, including the following:
— Act as trustee in all sequestrations where the debtor has not nominated a trustee (by virtue of Section 2(1B)of the Act);
— Act as Trustee in all sequestrations awarded by the Sheriff Courts, where a Sheriff does not appoint a person to be trustee (by virtue of Section 2(2C) of the Act);
— Act as interim trustee before the award of sequestration, if appointed by the sheriff, except those where an alternative interim trustee is appointed when nominated by the petitioning creditor (by virtue of Section 2(6)(b) of the Act);
— Act as trustee on the resignation, death or replacement of the original trustee where no new trustee is elected or appointed (by virtue of Sections 28 and 28A of the Act).
AiB requires the services of providers to administer bankruptcy cases where The Accountant has been appointed Trustee. The providers will be expected to carry out the functions of the Trustee in accordance with the terms of the Bankruptcy (Scotland) Act 1985 as amended.
An Operating Manual guidance detailing the bankruptcy administration process will be provided. They will be appointed to act on behalf of The Accountant. The Accountant will remain the Trustee throughout.
AiB requires all sensitive data to be handled and stored in accordance with the provisions of the Data Protection Act 1988. AiB requires evidence of technical facilities in place to enable receipt and administration of all cases.
II.2.5) Award criteria
Criteria below:
Quality criterion: To be included in tender documentation
/ Weighting: 45 %
Price
/ Weighting:
55 %
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 separate options to extend for 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the Public Contracts Scotland messaging system.
The process we will apply will be:
— Statements including the specific requirements which can be found within Section III.1.2) and III.1.3) of the Contract Notice;
— Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part III and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity, e.g. previous experience, knowledge or skills may not be of a similar nature.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
The responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 60 %, 4C.6.1: 40 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Question 4B.2.2: Minimum requirement is average yearly turnover for last 3 years under each lot is 500 000 GBP.
Question 4B.4:
Current Ratio: Minimum of 1,0;
Gross Profit Ratio: Minimum of 0,2;
Return on Assets: Minimum of 0,0;
Debt Ratio: Maximum of 1,0.
Question 4B.5.1:
Employer's (Compulsory) Liability Insurance — minimum 5 000 000 GBP;
Public Liability Insurance — 5 000 000 GBP;
Professional Indemnity Insurance — 5 000 000 GBP.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
4C.1.2 (60 %) — The bidder will be required to provide relevant examples to demonstrate their experience and knowledge to deliver the services as described in the OJEU Contract Notice II.2.4)
4C.6.1 (40 %) — In order to manage the administration of the case-load, there must be a minimum of 1 JIEB qualified insolvency practitioner, plus 1 additional staff member with a CPPI qualification allocated to the contract.
The scoring system used to evaluate the award criteria in the ITT will be as follows:
0 — Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement;
1 — Poor Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled;
2 — Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas;
3 — Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled;
4 — Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=453364
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The supplier(s) will be required to embrace the concept of sustainable development and community benefits and will be required to work with its partners to deliver employment/training opportunities and other community benefits.
(SC Ref:453364).