CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

This Framework is being tendered on behalf of the following organisations and their members: Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members, North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members, North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members, London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html, Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members, Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/, Crescent Purchasing Consortium (CPC) https://www.thecpc.ac.uk/

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This tender is for the provision of software license reseller services to cover (Windows, Adobe, VMware and other) software sold via resellers but to also accommodate framework deals that may be in place directly with manufacturers. Institutions purchase much of their software from resellers and it is expected that Framework resellers would provide added value services.

The Southern Universities Purchasing Consortium (SUPC) awards and manages framework agreements for the higher education sector and is acting as lead organisation on behalf of its members and also for members of the London Universities Purchasing Consortium (LUPC), North Eastern Universities Purchasing Consortium (NEUPC), North Western Universities Purchasing Consortium (NWUPC), the Higher Education Purchasing Consortium Wales (HEPCW), Advanced Procurement for universities and Colleges Limited (APUC) and Crescent Purchasing Consortium (CPC). A full list of the participating Consortia members is available on the Consortia websites. All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply to any member of any other Higher Education (HE) or Further Education (FE) purchasing consortium or any other higher education institution in the United Kingdom providing that they formally commit to participate in and support this Framework. SUPC will only grant permission at the request of the consortium, or an institution if it is not a member of a Consortium.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per the Invitation to Tender and associated documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

2016/05

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of PCR 2015.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place direct with the manufacturer but are not limited to EES and Select Plus agreements.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is being split into 2 sub lots:

Sub-lot 2A

Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance and renewal and associated services including consultancy specific to this agreement.

Sub-lot 2B

Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Sub-lot 2A

Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance and renewal and associated services including consultancy specific to this agreement. This includes access to special pricing and terms and conditions which may be in place with the manufacturer.

Sub-lot 2B

Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses) where special pricing and terms and conditions may be in place with the manufacturer.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place with manufacturers.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Miscellaneous software and license procurement and associated services and support including maintenance and renewal. This includes, but is not limited to IT Security Software and support.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Miscellaneous software and license procurement and associated services and support including maintenance and renewal. This includes, but is not limited to IT Security Software and support. This includes access to special pricing and terms and conditions which may be in place with manufacturers.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Software services, including but not limited to, Software Asset Management software procurement and associated services, software auditing services and professional services including consultancy which is limited to the products provided under the scope of this agreement.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Software services, including but not limited to, Software Asset Management software procurement and associated services, software auditing services and professional services including consultancy which is limited to the products provided under the scope of this agreement.

4)

Indication about different contract dates

5)

Additional Information about lots