Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rail Safety and Standards Board (RSSB)
The Helicon, 1 South Place
London
EC2M 2RB
UK
Contact person: Hazel Fernandes
Telephone: +44 2031425300
E-mail: RSSB2101@rssb.co.uk
NUTS: UKI
Internet address(es)
Main address: www.rssb.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA33869
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.contractsfinder.service.gov.uk/Notice/6d7b641d-6be8-49e7-9f94-9904429cc49d
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.contractsfinder.service.gov.uk/Notice/6d7b641d-6be8-49e7-9f94-9904429cc49d
I.4) Type of the contracting authority
Other: public contracting authority
I.5) Main activity
Other: RSSB is a not-for-profit organisation whose
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RSSB2101 — ERP and CRM Solution for RSSB.
Reference number: RSSB2101
II.1.2) Main CPV code
48400000
II.1.3) Type of contract
Services
II.1.4) Short description
Introduction:
RSSB (www.rssb.co.uk) are seeking to implement what an ‘off the shelf’ ERP solution. RSSB is also seeking to deliver a more effective customer experience to our membership and we envisage this will require a separate but integrated fully fledged CRM system — also ‘COTS’ in nature.
Guidance to Tenderers:
Tenderers should respond directly to the information request above in the context of describing how it intends to fulfil the requirements of the Specification detailed in Appendices A, B, C and D.
Tenderers should note the following:
The selection and evaluation criteria and weightings provided indicate the relative importance of each question (which should be taken into consideration when constructing a response);
RSSB is seeking to award a contract for Phase 1 of the project at the end of September 2016, and the solution should be seamlessly configured and implemented by the end of March 2017.
II.1.5) Estimated total value
Value excluding VAT:
1 840 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48400000
48500000
48700000
48800000
48900000
72000000
72200000
72500000
72600000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
RSSB, The Helicon, 1 South Place, London.
II.2.4) Description of the procurement
Introduction
RSSB are seeking to homogenise their central internal systems and deliver these going forward by implementing what will be an essentially ‘off the shelf’ ERP solution. RSSB is also seeking to deliver a more effective customer experience to our membership and we envisage this will require a separate but integrated fully fledged CRM system — also ‘COTS’ in nature.
Guidance to Tenderers:
Tenderers should respond directly to the information request above in the context of describing how it intends to fulfil the requirements of the Specification detailed in Appendices A, B, C and D.
Tenderers should note the following:
The selection and evaluation criteria and weightings provided indicate the relative importance of each question (which should be taken into consideration when constructing a response);
RSSB is seeking to award a contract for Phase 1 of the project at the end of September 2016, and the solution should be seamlessly configured and implemented by the end of March 2017.
Please submit tenders by email to RSSB2101@rssb.co.uk
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 840 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial term may be extended for a further 2 years on a yearly basis (3+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Detailed in the procurement documents — https://www.contractsfinder.service.gov.uk/Notice/6d7b641d-6be8-49e7-9f94-9904429cc49d
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender documents are available at — https://www.contractsfinder.service.gov.uk/Notice/6d7b641d-6be8-49e7-9f94-9904429cc49d
Please submit tenders by email to RSSB2101@rssb.co.uk
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per specification documents and Conditions of Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/08/2016
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/08/2016
Local time: 10:00
Place:
RSSB2101@rssb.co.uk
Information about authorised persons and opening procedure:
RSSB2101@rssb.co.uk
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All tender documents are available at — https://www.contractsfinder.service.gov.uk/Notice/6d7b641d-6be8-49e7-9f94-9904429cc49d
Please submit tenders by email to RSSB2101@rssb.co.uk
(MT Ref: 180077).
VI.4) Procedures for review
VI.4.1) Review body
Rail Safety and Standards Board (RSSB)
The Helicon, 1 South Place
London
EC2M 2RB
UK
Telephone: +44 2031425300
E-mail: RSSB2101@rssb.co.uk
Internet address(es)
URL: www.rssb.co.uk
VI.5) Date of dispatch of this notice
18/07/2016